Staff Accountant(AP)

Job Description

Job Description

Position Overview

We are seeking an experienced Accounts Payable professional to support accounting operations within a fast-paced, project-based environment. This role is focused on ownership of the AP process, purchase order matching, aging analysis, KPI reporting, and supporting project-related purchasing activities.

This is not a traditional high-volume invoice entry role. The ideal candidate will understand the operational and financial impact behind Accounts Payable processes and be comfortable working cross-functionally with operations, purchasing, and project teams.

Key Responsibilities

• Own the Accounts Payable workflow from start to finish
• Review and match invoices to purchase orders while ensuring accuracy and compliance
• Monitor and manage AP aging reports
• Produce monthly KPI and AP-related reporting
• Support expense reporting and expense management processes
• Assist with key card and company expense tracking
• Partner closely with purchasing, operations, and project teams to ensure accurate project-related financial tracking
• Maintain accurate vendor records and resolve invoice discrepancies
• Support process improvement initiatives and workflow efficiencies
• Ensure purchasing and accounting activities are accurately tied to projects and operational needs

Required Qualifications

• 3+ years of Accounts Payable experience
• Experience managing AP processes independently
• Strong purchase order matching experience
• AP aging analysis and reporting experience
• Experience with KPI reporting and financial tracking
• Understanding of expense management processes
• Strong organizational and analytical skills
• Excellent verbal and written communication skills
• Ability to work cross-functionally with multiple departments
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience working in a project-based accounting environment
• Experience in purchase order-heavy environments
• Exposure to project-driven purchasing and financial tracking
• Experience with AP automation or workflow systems
• Concur or related expense management system experience