Office Services Coordinator

Office Services Coordinator

Cona Law PLLC | Melville, NY

Full-time • On-site • $55,000 annually

About Cona Law

Cona Law is an award-winning elder law and estate planning firm helping individuals and families navigate important legal and life decisions. Our practice includes asset protection, estate planning, Medicaid planning and applications, guardianships, estate litigation, and health care reimbursement and recovery.

We bring compassion, integrity and personal attention to our work—and we value the people who make that work possible.

About the Role

We’re looking for an organized, personable Office Services Coordinator who enjoys helping people, coordinating details and keeping a busy office running smoothly.

Working closely with our Founder, Managing Partner and Chief Operating Officer/Head of Marketing, you’ll support executive scheduling, office operations, events and community initiatives. You’ll also provide reception and intake coverage, helping ensure that clients and visitors receive a warm, professional welcome.

This role offers variety, responsibility and opportunities to build your skills in administration and operations.

What You’ll Do

Executive and Administrative Support

• Coordinate calendars, appointments and scheduling for firm leadership.
• Arrange networking meetings, event registrations and RSVPs.
• Coordinate conference registrations, travel arrangements and hotel accommodations for partners and presenters.
• Support partners’ board and professional association responsibilities.
• Enter and maintain professional contacts in Clio.
• Route documents and correspondence, track follow-up items and assist with administrative projects.

Events and Community Involvement

• Help the COO/Head of Marketing prepare for virtual and in-person events.
• Coordinate event materials, supplies, scheduling and other logistics.
• Assist with reviewing Senior Dreams applications and coordinating wishes alongside the COO and designated team members.
• Support charitable initiatives and firm activities.

Client Service and Office Operations

• Provide backup to the Intake Department’s Client Care Coordinators.
• Cover reception during lunch breaks and other scheduled or unexpected coverage needs.
• Greet visitors, answer and direct calls, and connect clients with the appropriate team members.
• Coordinate outgoing mail and internal document delivery.
• Scan and organize closed files, prepare approved