Administrative Assistant

Cemetery Administrative Assistant

The Cemetery Administrative Assistant is responsible for providing administrative support to the staff of the Cemetery and Mausoleum.

The hourly pay rate for this position is $35.66 to $40.22.

Essential duties and responsibilities include:

• Coordinating and performing administrative activities to support the needs of cemetery families and staff.
• Managing the calendar for the cemetery including funeral services, sales appointments, holidays, special events, staff vacations, and other.
• Assisting with monthly billing of cemetery customers, collections efforts, and distribution of Certificates of Ownership.
• Providing sales and funeral service support to the counselors, including assuming sales and funeral service coordination responsibilities during counselor's out-of-office time.
• Report writing, compiling agendas, and taking minutes of meetings.
• Procuring cemetery supplies and processing purchase orders.
• Processing vendor forms for new and existing vendors.
• Reviewing, validating, and processing vendor invoices in NetSuite.
• Assisting with travel arrangements and event planning.
• May interface with families to determine needs and distribute inquiries to the proper channels.
• Providing initial baseline research related to incoming inquiries. Responding to general inquiries from walk-ins, phone calls, and email.
• Assuming other related responsibilities and special projects as required.
• Adhering to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.
• Performing all duties in a manner that promotes Trinity's mission and core values.

Required knowledge, skills, and activities include:

• Proficiency in Microsoft Office
• Proficiency in NetSuite
• Proficiency in Adobe Pro
• Proficiency in Webex
• Proficiency in Hubspot
• Excellent note-taking, oral communication, writing skills
• Excellent phone manner
• Organized and detail-oriented

Required and preferred education, experience, and credentials include:

• 2-5 years administrative assistance experience.
• Experience with purchase order systems preferred.
• Associates degree or equivalent required.
• Must be bilingual - English and Spanish.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.