Accounts Payable Specialist

A bit about us:

We are working with an established international organization that is looking to add an Accounting Specialist to its team in Long Island City.

This is a hands-on opportunity for someone with accounts payable, bookkeeping, or general accounting experience who wants to continue building their career. The role will focus primarily on invoice processing, purchase orders, vendor communication, reconciliations, and day-to-day accounting support.

Someone coming from construction, engineering, logistics, infrastructure, or another project-based environment could be a strong fit, but industry experience is not required.

Why join us?

• Stable and growing organization
• Opportunity to gain experience within an international company
• Hands-on exposure to accounts payable and general accounting
• Supportive and collaborative accounting team
• Competitive compensation based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays

Job Details

The Accounting Specialist will primarily support the accounts payable function while assisting with additional accounting and administrative responsibilities.

This role is best suited for someone who is organized, comfortable working with a high volume of details, and willing to help wherever needed within the accounting department.

Responsibilities

• Process accounts payable invoices accurately and on time
• Match invoices to purchase orders and supporting documentation
• Obtain required approvals and ensure invoices are coded correctly
• Review invoices and transactions for accuracy
• Enter and maintain financial data within the accounting system
• Set up and maintain vendor and supplier records
• Communicate with vendors regarding invoice and payment questions
• Research and resolve invoice discrepancies
• Monitor outstanding accounts payable items
• Assist with bank and credit card reconciliations
• Maintain organized accounting records and supporting documentation
• Monitor shared accounting inboxes and route requests appropriately
• Assist with basic month-end close and account reconciliation activities
• Support internal controls and audit documentation
• Provide additional accounting and administrative support as needed

Qualifications

• 1-3 years of accounts payable, bookkeeping, or general accounting experience
• Experience processing invoices and working with vendors
• Familiarity with purchase orders, invoice coding, and approval workflows
• Strong data-entry skills with a high level of accuracy
• Comfortable working in Excel and accounting systems
• Ability to manage multiple priorities and meet deadlines
• Clear written and verbal communication skills
• Experience with QuickBooks Desktop is a plus
• Experience in construction, engineering, logistics, infrastructure, or project-based accounting is a plus
• Experience with project coding, job costing, or WIP-related environments is a plus
• Associate's or bachelor's degree in accounting, finance, business, or a related area is preferred but not required

This is a full-time, on-site position in Long Island City, New York.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy