Office Administrator

Job Description

Job Description

Salary: Competitive

About the Role:

Office Administrator

Help Create Communities People Are Proud to Call Home. Build Something That Matters.

At Aspire Communities, we believe everyone deserves more than just a place to livethey deserve a community theyre proud to call home.That mission comes to life because of the people behind the scenes who make sure the business runs well every day. When payroll is handled correctly, vendors are supported, records are current, and employees have what they need, our teams can stay focused on building exceptional communities across Michigan.Were a growing company that values integrity, teamwork, and doing things the right way. We offer meaningful work, a stable and supportive environment, and the opportunity to make a visible impact through dependable day-to-day contribution. If you want to join a company where your work matters and your consistency helps others succeed, Aspire Communities offers the chance to build something that lasts.This Office Administrator role is central to that mission. You will help create the structure, support, and follow-through that keeps the organization operating smoothly.

Core Responsibilities

Who You Are

• You are someone who takes pride in accurate work, steady follow-through, and keeping important details on track. You value structure, prefer to stay ahead of deadlines, and find satisfaction in maintaining organized systems that others can rely on.
• You work well independently while remaining supportive and responsive to the people around you. You communicate professionally, handle confidential information with care, and bring a practical, service-oriented approach to administrative work.
• You are at your best in a role where expectations are clear, responsibilities are meaningful, and consistency matters. You notice what needs attention, stay organized across multiple priorities, and help create a workplace that runs smoothly and professionally.

Required Skills & Abilities

What Youll Do

• Coordinate accounts payable activities, vendor invoices, deposits, and vendor records with accuracy and follow-through
• Assist with month-end accounting tasks and work with outside accounting partners to ensure information is complete and current
• Process bi-weekly payroll accurately and on schedule
• Coordinate employee benefits administration and maintain confidential personnel records
• Respond to employee questions related to payroll and benefits in a professional, service-oriented manner
• Partner with payroll vendors, benefit providers, and other external partners to support ongoing administrative needs
• Maintain business licenses, renewals, permits, memberships, and regulatory filings
• Manage office supplies, calendars, records, filing systems, travel coordination, meetings, and internal office communications
• Track deadlines carefully and ensure required administrative tasks are completed on time
• Coordinate with the IT provider to support issue resolution, onboarding, offboarding, and equipment tracking
• Assist with implementing technology and AI tools that improve administrative efficiency
• Help maintain an organized, professional, and welcoming office environment by coordinating maintenance vendors and office services

What You Bring

• Strong follow-through and care for completing work accurately and thoroughly
• Comfort managing recurring responsibilities within established processes and timelines
• Ability to maintain organized records, documentation, and administrative systems
• Professional written and verbal communication skills
• Discretion in handling confidential employee and business information
• Service-oriented approach to supporting employees, vendors, and internal stakeholders
• Ability to manage multiple responsibilities while maintaining consistency and attention to detail
• Interest in learning and using technology tools that improve workflow efficiency

Other Requirements

Experience & Education

• Two or more years of experience in an Office Administrator, Office Manager, Business Administrator, or similar role preferred
• Experience with payroll, benefits administration, accounts payable, vendor coordination, or office operations preferred
• Experience supporting a small or mid-sized business is a plus
• High school diploma or equivalent required
• Associates or Bachelors degree in Business Administration, Accounting, Human Resources, or a related field preferred

Benefits

• Competitive compensation
• 401(k) with company match
• Health insurance
• Dental insurance
• Vision insurance
• 3 weeks (15 days) paid time off
• Hybrid Schedule granted upon completion of training
• Potential for Flexible Schedule upon completion of training
• A stable, supportive team environment
• Meaningful work that positively impacts communities across Michigan