Executive Assistant

Job Title: Executive Assistant (C-Level Support)

Location: New York, NY

Industry: Financial Services

Pay Range: $30–45/hour

Contract: 6–12 months

Position Overview

We are seeking a highly professional, proactive, and detail-oriented Executive Assistant to provide direct support to senior leadership within a fast-paced financial services environment. This role requires a polished communicator with exceptional organizational skills, sound judgment, and the ability to operate with discretion and confidentiality at all times.

The ideal candidate has experience supporting C-level executives, managing complex calendars, and serving as a strategic partner who anticipates needs and ensures seamless day-to-day operations.

Key Responsibilities

• Provide high-level administrative support to C-suite executives, including complex calendar management, meeting coordination, and international/domestic travel arrangements.
• Act as a gatekeeper and liaison between executives and internal/external stakeholders.
• Prepare, edit, and format presentations, board materials, reports, and correspondence with a high level of accuracy and professionalism.
• Manage confidential information with discretion and integrity.
• Coordinate executive meetings, including logistics, agendas, materials preparation, and follow-ups.
• Track expenses, process reimbursements, and support budget oversight.
• Support special projects, strategic initiatives, and cross-functional coordination as needed.
• Anticipate executive needs, proactively problem-solve scheduling conflicts, and ensure priorities are managed effectively.
• Maintain a professional presence when interacting with clients, board members, and senior stakeholders.

Qualifications

• Bachelor’s degree preferred.
• 3+ years of experience supporting senior leadership, ideally within financial services, banking, or corporate environments.
• Proven experience supporting C-level executives is strongly preferred.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Strong business acumen and understanding of executive-level operations.
• Exceptional organizational skills with the ability to manage multiple priorities in a high-pressure environment.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and emotional intelligence.
• Self-starter with strong attention to detail and a proactive mindset.

What We Offer

• Competitive hourly rate ($30–45/hour)
• Exposure to senior leadership within a reputable financial services organization
• Opportunity to work in a dynamic, high-performance environment
• Potential for contract extension based on performance and business needs