Executive Assistant

PAY TYPE: Salary or Hourly (Based on Experience) POSITION AND EXPECTED HOURS: Full Time, Monday – Friday, 8:00am – 4:30pm Position Overview Matthew King Construction is a high-end residential construction company seeking a highly organized, proactive, and detail-oriented Executive Assistant, serving as a central point of coordination for company operations, administrative functions, project documentation, scheduling, and communication. We are looking for candidates who are dependable, resourceful, and capable of handling a wide variety of responsibilities with professionalism and confidence. This role is perfect for someone who enjoys being the person that keeps everything moving behind the scenes while helping leadership operate at their highest level. They will become a trusted extension of the CEO, helping manage daily responsibilities so leadership can remain focused on clients, business development, project execution, and company growth. Responsibilities Executive Support Attend Meetings and document detailed notes, action items, and follow-up tasks Prepare Agendas and Meeting Materials Support email communications & coordination Administrative Management Organize company files and digital records Maintain subcontractor and vendor information Coordinate document collections and project closeout packages Specification Book & Project Support Create and maintain construction specification books Assist superintendents with documentation needs Organize product selections, finish schedules, appliance schedules, and project documentation Prepare client-facing presentation materials when needed Communication & Coordination Track Outstanding action items and commitments Assist with client communication and scheduling Coordinate internal meetings and distribute meeting notes Ensure important deadlines and deliverables are communicated to the team Requirements & Necessary Skills Ability to manage multiple priorities simultaneously Professional demeanor and high level of discretion of clients Ability to anticipate needs and proactively solve problems #J-18808-Ljbffr