Administrative Assistant
Hired by Matrix
At-a-Glance:
Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Administrative Assistant. Position Type:
Get in Touch: If you think you'd be a good match, submit your resume and reach out to Shivam at View phone number on click.appcast.io to learn more. #LI-VK1
#HbM6349
Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Administrative Assistant. Position Type:
- Contract
- On-Site Role - Minimum 4 days a week in the office
- Bachelor's Degree, Associate's Degree, or equivalent experience
- Comfortable supporting multiple professionals with calendar scheduling and travel coordination
- Strong organization, attention to detail, prioritization skills, and reliable follow-up
- Excellent written, verbal, and interpersonal communication skills
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
- Flexible attitude with willingness to take on new assignments
- Prior administrative or coordinator experience
- Investment management or financial services industry experience
- Familiarity with Concur, SharePoint, and Ariba (training can be provided)
- Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics
- Coordinate all aspects of travel, including booking flights, hotels, and car service; prepare itineraries; support international travel requirements
- Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
- Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts
- Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
- Support internal business initiatives and help produce polished, high-quality documents and presentations
- Assist with on-boarding and off-boarding activities for employees
- Process invoices and create funding requests using internal platforms
- Help coordinate client gifts, meal reservations, and team events
- Support ad hoc projects and provide backup coverage for other administrative assistants, as needed
Get in Touch: If you think you'd be a good match, submit your resume and reach out to Shivam at View phone number on click.appcast.io to learn more. #LI-VK1
#HbM6349
Vacancy posted 3 days ago
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