Accounts Payable Clerk

About the Role Jordan & Skala Engineers (JSE) is seeking an Accounts Payable Clerk to support the day‑to‑day accounts payable function for a growing engineering company. Invoice Processing & Payments Review, code, and enter vendor invoices accurately into the accounting system Match invoices to purchase orders and supporting documentation, as applicable Route invoices for approval and follow up to ensure timely processing Prepare weekly check, ACH, or other payment runs in accordance with company policies Reconcile vendor statements and resolve invoice discrepancies in a timely, professional manner Credit Cards & Expense Reporting Review, reconcile, and process corporate credit card activity, ensuring proper coding, receipts, and approvals Review and process employee expense reports for accuracy, policy compliance, coding, and timely reimbursement Vendor Records & Compliance Support Set up and maintain vendor records, including tax documentation and payment details, and certificates of insurance for sub‑consultants Prepare and process annual 1099 reporting, including vendor setup review, payment tracking, and year‑end compliance support Coordinate limited sub‑consultant invoices accurately when they arise, ensuring proper documentation and coding Reporting, Filing & Close Support Maintain organized electronic files for invoices, approvals, and vendor records Assist with month‑end and year‑end closing tasks related to accounts payable, including accrual support, reporting, and annual closeout activities Respond to vendor and internal staff inquiries regarding payment status and invoice issues Support continuous improvement of accounts payable procedures and internal controls What Will Make You Successful High school diploma Strong attention to detail, accuracy, and organizational skills Ability to manage deadlines and prioritize work in a steady, deadline‑driven environment Proficiency in Microsoft Excel Strong written and verbal communication skills Understanding of invoice coding, approvals, vendor maintenance, and basic accounting principles Ability to handle confidential financial information with discretion Preferred Qualifications Associate degree in accounting, finance, or business 2+ years of accounts payable or general accounting experience Experience in professional services, engineering, architecture, or construction‑related environments Experience with Deltek Vantagepoint or Vision software (preferred, not required) What We’re Looking For The ideal candidate is dependable, organized, and comfortable managing a steady volume of invoices with a high level of accuracy. This role is best suited for someone who enjoys structure, follows through on details, and can work effectively with project managers, vendors, and the finance team. Experience supporting an engineering or project‑based business is helpful, but not required. Benefits Growth & Development JSE University In‑house seminars & technical training Lunch & Learns Encouragement and support for professional licensure Paid time off for FE and PE exam study preparation Financial assistance toward educational development Helping You Maintain Balance Teleworking options PTO (Flexible Time Off Policy) Paid holidays (8) Paid time for employee’s birthday policy Paid bereavement leave Fitness incentive program Wellness programs Booster programs Employee Assistance Program (EAP) Financial 401(k) plan with competitive employer match Discretionary bonuses 3 times per year Flexible spending accounts (FSA) Health savings accounts (HSA) and employer contributions Financial seminars Bonus for passing FE exam and first‑time passing PE exam Competitive compensation Insurance Company‑paid life and AD&D insurance Health insurance Company‑paid employee vision & dental insurance Company‑paid short‑term disability Company‑paid long‑term disability Voluntary plans (Critical Illness/Cancer, Accident) Equal Opportunity & Important Applicant Notices Jordan & Skala Engineers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status in accordance with applicable law. Visa Sponsorship: Jordan & Skala Engineers does not offer employment‑based visa sponsorship now or in the future. Application Updates: Due to the high volume of applications we receive, we may not be able to respond individually to applicants who are not selected for an interview. #J-18808-Ljbffr