Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to support invoicing operations for a retail-focused organization in West Chester, Ohio. This is a Long-term Contract position suited for someone who is comfortable working with billing systems, reviewing financial details, and ensuring invoices are processed accurately and on time. The ideal candidate will bring hands-on experience with accounts receivable fundamentals, strong Excel skills, and the ability to manage multiple billing tasks in a fast-paced environment.

Responsibilities:

• Generate invoice batches in PeopleSoft, review billing accuracy, and distribute completed invoices to clients according to their required formats and timelines.

• Process non-routine billing items before month-end by confirming completed services and entering applicable charges into the system.

• Conduct audits to identify services that have not yet been invoiced and help maintain complete, timely billing records across the organization.

• Provide backup support for high-volume contractor billing activities when additional coverage is needed.

• Confirm invoice details such as pricing, tax treatment, and service location information to ensure each bill meets contractor-specific requirements.

• Investigate upcoming events or service schedules to verify correct billing dates and locations before invoices are finalized.

• Submit completed invoices through customer payment portals and confirm proper delivery for processing.

• Assist with additional billing and administrative assignments as needed to support the broader finance function.

• High school diploma or equivalent required.
• At least 2 years of relevant experience in billing, invoicing, or accounts receivable support.
• Working knowledge of accounts receivable processes, including invoice preparation, payment tracking, and customer-facing billing support.
• Experience using Oracle PeopleSoft or a similar billing platform to manage invoicing activities.
• Proficiency in Microsoft Excel for organizing data, reviewing billing details, and supporting financial tasks.
• Strong numerical, analytical, and problem-solving skills with close attention to detail.
• Familiarity with credit, collections, invoicing, and customer service practices is preferred.
• Ability to successfully complete required background checks as a condition of employment.