Scheduling Coordinator

Job Description

Job Description

Scheduling Coordinator– The Perfect Role for a Detail-Oriented Professional

If you are someone who thrives on precision, considers painstaking detail part of your genetic makeup,are obsessed with multi-tasking, and considers everything running smoothly in your department due to being part of an effective team, then we want you! We’re searching for someone who can jump in and learn the Coash way of business. This position needs someone who likes talking to people, especially anyone in the legal industry. We need someone who thinks on their feet, isn't afraid of deadlines and embraces a busy workplace. Our Scheduling Department—is the heart of our business because it marries our resources with our clients and creates beautiful partnerships. If you are someone who likes to engage with people, but still manage to put all the pieces together to keep our clients coming back, then we want to interview you to see if you are a good fit.

At Coash, our success isn’t just built on what we do—it’s built on who we are . Our clients choose us because we’re dependable, thoughtful, and easy to work with. They often mention our team members by name—especially Brooke, our exceptional Scheduling Manager—because of the care and consistency they receive.That is how impactful our Scheduling team is to our business.

What We Value

• Relationship Driven: We build genuine and lasting relationships—with clients, partners, and each other.

• Easy to Work With: We stay flexible, anticipate challenges, and solve them before they become problems.

• Team First: Everyone helps each other succeed. You’ll never hear “that’s not my job” here.

• Resilient: We stay calm under pressure and adapt to changes gracefully.

• Integrity: We believe in doing the right thing—always.

The Role

As a Scheduling Coordinator, you’ll coordinate depositions and client appointments, maintain clear schedules, and handle administrative tasks that keep our operations running seamlessly. You’ll work closely with attorneys, court reporters, and clients who value professionalism and dependability.

This is a full-time, in-office position at our Phoenix location, just outside downtown.

You’ll Excel Here If You Have:

• An Eye for Detail: Precision matters—accuracy in scheduling and data entry is not only expected it is one of our values.

• Strong Organizational Skills: You enjoy order, well-managed calendars, and smooth logistics. You know how to work within systems and utilize them efficiently.

• Excellent Time Management: You know how to prioritize and meet deadlines without sacrificing something else. You are punctual and value how your time is spent.You make your decisions based on needs of the business, not because what is convenient.

• Clear Communication: You can convey information effectively in person, over the phone, and in writing, you have no hesitation about talking on the phone. You understand good communication is key to a great team.

• Problem-Solving Skills: You stay calm and find smart solutions when plans shift. You are adaptive to situations changing at a moments notice.
• Understand that the processes and procedures in place are not by accident. They are part of our success, so learn them and execute your work accordingly.
• A bachelor's degree or certification in project management, not a deal breaker though.

Daily Responsibilities

• Schedule appointments and depositions for clients and contractors.

• Manage client data in scheduling software with 100% accuracy.

• Welcome clients and answer calls or emails with professionalism and warmth.

• Host and coordinate Zoom meetings, ensuring a seamless experience.

• Maintain office supplies and organize filing systems.

• Assist with tasks, reminders, and general office support for the scheduling and production teams.

• Manage and prepare for in-house depositions or meetings with clients.
• Confirm jobs on the calendar with clients and contractors.
• Assign jobs to resources.

If this sounds like the type of work environment where you thrive—structured, detail-driven, and people-centered—we’d love to meet you.

At Coash Court Reporting & Video, we are pioneers in providing top-tier court reporting, legal video, transcription and litigation support services. Our dedication to delivering precise, timely, and professional solutions makes us a trusted partner in the legal industry. As we continue to expand, we are looking for a driven and detail-oriented person to work in our Scheduling Department to join our team. This is a high volume position that does include some stress. You need to be able to handle the stress and get the job done in order to succeed in this position. Compensation based on experience.

Company Description

At Coash Court Reporting & Video, we are pioneers in providing top-tier court reporting, legal video, transcription and litigation support services. Our dedication to delivering precise, timely, and professional solutions makes us a trusted partner in the legal industry. As we continue to expand, we are looking for a driven and detail-oriented person to work in our Scheduling Department to join our team. This is a high volume position that does include some stress. You need to be able to handle the stress and get the job done in order to succeed in this position. Compensation based on experience.