Executive Administrative Asst.

Administrative Assistant

Responsibilities include but are not limited to:

• Open, sort, and distribute incoming correspondence, including faxes and mail.
• Type letters, memos, and other correspondence as required.
• Maintain payroll and attendance records for the department or for assigned staff.
• File and retrieve documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to departmental correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for meetings.
• Make travel arrangements, as needed.
• May conduct research, compile data, and prepare basic papers for consideration and presentation by supervisor.
• Maintain supervisor's schedule by coordinating and scheduling meetings.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Act as liaison with those both inside and outside the company in regards to administrative issues, including but not limited to property maintenance matters and machine and computer equipment repairs.

Required Skills:

• Knowledge of principles and practices of basic office management and organization.
• Ability to maintain confidentiality.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Must have good verbal, written and interpersonal communication skills.
• Excellent phone and customer service skills.
• Must be detail oriented.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Intermediate PC skills, including the use of Microsoft Word, Excel, Outlook and routine databases.
• Ability to handle multiple tasks simultaneously.

Required Experience:

• High school diploma or GED equivalent. Eight to ten years of increasingly responsible secretarial experience.

Preferred Experience:

• Additional college or business courses along with above experience.