Executive Administrative Assistant

Job Description

Join our Commercial & Investment Bank Equities team as an Executive Administrative Assistant, where you will have the opportunity to work in a high-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, attention to detail, and quality focus.

 

As an Executive Administrative Assistant on the Commercial & Investment Bank Equities team you possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with the department's activities and goals.

 

Job Responsibilities:

• Maintain detailed, up-to-date calendars and proactively manage scheduling conflicts and priorities.
• Coordinate visitor access and handle all related onsite logistics.
• Plan and execute high volumes of onsite/offsite events (virtual and in-person), including meetings and roadshows—managing invitations, scheduling, catering, transportation, and related logistics.
• Screen incoming calls, assess urgency, and exercise discretion when sharing information.
• Coordinate logistics for internal and external meetings, partnering closely with the sales team to ensure client registration and confirmed schedules.
• Arrange and coordinate high volumes of domestic and international travel, including complex itineraries.
• Process T&E expenses for team members, ensuring adherence to policy and timely submission within guidelines.
• Serve as a subject matter expert on applicable policies and procedures, providing guidance and ensuring compliance.
• Draft and deliver high-quality emails and communications to stakeholders at all organizational levels.
• Independently manage recurring responsibilities, escalating risks early and proactively communicating potential issues or delays.
• Support ad hoc projects and materials preparation, including editing spreadsheets and presentations, printing for client meetings, and collaborating effectively with the administrative assistant team.

 

Required qualifications, skills and capabilities

• Candidates should have at least 3 years of administrative experience, supporting all levels through Managing Director
• Advanced calendar management
• Advanced ability to organize and prioritize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Candidates should have Expense and Invoice knowledge
• Strong proficiency in Microsoft Office and experience with using Co-Pilot, LLM Suite and AI technology tools
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Ability to learn procedures and processes quickly

 

Note: 

Hours 6:00AM - 2:30PM

This role requires five days in the office (Mon-Fri) and will not support Hybrid/Remote option. 

This role does not offer relocation or transfer assistance.

 

FEDERAL DEPOSIT INSURANCE ACT: 

This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

This information should be placed at the bottom below the Preferred qualifications, capabilities, and skills section.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. 

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our  FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About the Team

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.