Administrative Assistant III

Responsibilities

Kforce has a client that is seeking an Administrative Assistant III in Duarte, CA.Summary:Our client is seeking an experienced Administrative Assistant III to provide high-level administrative support to multiple leaders and physicians. This role is ideal for a highly organized professional who thrives in a fast-paced environment and excels at calendar management, meeting coordination, and supporting day-to-day office operations.Responsibilities:

• Manage complex calendars and coordinate high-volume scheduling for multiple supervisors and physicians
• Schedule interviews, meetings, business lunches, and dinners
• Coordinate biweekly catered lunches and other departmental events
• Update and maintain PowerPoint presentations and meeting materials
• Manage electronic filing and document organization within SharePoint
• Greet and direct visitors while maintaining a professional front-office presence
• Answer and route incoming phone calls and correspondence
• Support office operations including document preparation, filing, data entry, and administrative coordination
• Conduct internet research and gather information as needed
• Assist with meeting logistics, conference room scheduling, and event coordination

Skills

• 5-10 years of administrative support experience
• Proven experience with heavy calendar management and scheduling
• Experience maintaining documents and records within SharePoint
• Strong proficiency in Microsoft Office Suite, including: Outlook; PowerPoint; Word; Excel
• Exceptional verbal and written communication skills
• Outstanding organizational skills and attention to detail
• Professional demeanor with strong customer service and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications:

• Previous experience supporting HR teams, executives, or physicians
• Experience coordinating interviews and onboarding activities
• Experience planning meetings, events, catering, and hospitality arrangements
• Background in healthcare, medical, or professional services environments

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."