Administrative Assistant

Administrative Assistant

Competitive Pay range: $18.00 - $30.00, depending on experience

Urgently Hiring- apply now for more information and to schedule an interview!

At Atlantic Emergency Solutions, our Administrative Assistant plays a critical role in keeping our Service Centers running smoothly.

You get stable hours, a Monday through Friday schedule, and the opportunity to work in a clean, organized environment where your attention to detail truly matters. We are committed to providing consistent hours and a predictable schedule so you can plan your life outside of work. We run clean, compliant, and efficient shops and take pride in employee satisfaction.

Schedule:

• Monday through Friday, 7:00 a.m. – 4:00 p.m.
• No rotating shifts
• Paid holidays, no waiting period

Benefits:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off, start earning day 1

Work Environment:

• Manassas, VA
• Primary work environment is an indoor service and maintenance shop, with occasional interaction in the shop area as needed
• Fast paced Service Center supporting emergency vehicles

Key Job Duties:

• Oversee administrative functions including answering phones, greeting customers, distributing mail, ordering office supplies
• Process payroll for the assigned location by correcting errors associated with CDK technician time reports
• Opening repair orders
• Credit card reconciliation
• Using an online billing system for invoices and receiving payments
• Other administrative duties as assigned

Requirements:

What we're looking for:

• Experience in an administrative, service, or parts role preferably in a dealership or heavy duty environment
• Strong organizational and multitasking skills
• Experience with CDK or similar service management systems preferred
• Proficiency with Microsoft Office and reporting systems
• Valid driver's license with an acceptable driving record
• Ability to pass pre-employment screening

Who does well here:

• Detail oriented professionals who take pride in accuracy
• Team players who communicate clearly and support the shop
• People who thrive in a structured, process driven environment
• Individuals who like variety and staying busy throughout the day

Work environment and physical demands:

• This role includes sitting, standing, walking, and occasional lifting of parts or office supplies.

Are you looking for steady hours, meaningful work, and a team that relies on you to keep everything organized and moving? If you value structure, accuracy, and supporting a skilled shop team, Atlantic Emergency Solutions may be the right next step.

Atlantic Emergency Solutions is an Equal Opportunity Employer. This means that we provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability.