Operations Assistant (KH)

:

Royal Capitol Plaza

Operations Assistant

Job Type: Full-time / Part-time

Pay Rate: $22-$24/hour with experience

About Royal Capitol Plaza:

Built in the late 1980's, Royal Capitol Plaza was built with a sense of exuberance. Nearly 300 units on 39 floors make us this great property. White concrete paired with blue glass presents a sophisticated yet simple design. Its convenient location appeals to both residents who want to be near work in one of Honolulu's best businesses, or to those seeking to live an urban life with a sense of Aloha.

Job Summary:

Royal Capitol Plaza is seeking a highly organized and detail-oriented Operations Assistant to provide crucial support to our operations team. The Operations Assistant will play a vital role in ensuring the efficiency and effectiveness of our daily operations by assisting with a wide range of administrative, logistical, and project-related tasks. This is an excellent opportunity for a proactive individual with strong organizational and communication skills who thrives in a fast-paced environment. Experience is preferred.

Responsibilities:

? General knowledge of a working Condominium, Security systems ie. CCTV, Maintenance.

? Provide administrative support to the operations team, including managing calendars, scheduling meetings, preparing reports, and handling correspondence.

? Assist with the coordination of operational activities, ensuring smooth workflow and adherence to established procedures.

? Maintain and organize operational documents, records, and databases.

? Assist in generating incident reports getting information from CCTV, Photos,

? Assist with inventory management, tracking supplies, and coordinating procurement when necessary.

? Support the logistics of projects, including scheduling resources, tracking progress, and communicating with relevant stakeholders.

? Facilitate internal communication within the operations team and with other departments.

? Assist in the preparation of operational reports and presentations.

? Help to identify and implement process improvements to enhance efficiency and productivity.

? Assist with onboarding new team members.

? Handle routine operational tasks and address issues as they arise.

? Ensure compliance with company policies and procedures.

? Perform other duties as assigned by the Resident Manager.

Qualifications:

? High school diploma or equivalent; Associate's or Bachelor's degree in a related field is a plus.

? Proven experience in an administrative or operations support role is preferred.

? Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.

? Excellent attention to detail and accuracy.

? Proficient in Microsoft Office Suite, Google Docs.

? Strong written and verbal communication skills.

? Ability to work independently and as part of a team.

? Problem-solving skills and the ability to take initiative.

? Ability to maintain confidentiality.

Preferred Skills/Experience:

? Experience with specific operational software or systems relevant to the industry.

? Familiarity with project management methodologies.

? Experience in data entry and analysis.

Benefits:

? Dental insurance

? Health insurance

? Vision insurance

? Paid time off

? Sick leave

Schedule:

? On Call as needed

? Monday - Friday

? Weekends if needed

Job Types: Full-time, Part-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person