Administrative Assistant

Job Description

Job Description

We are looking for an experienced Administrative Associate 4 to provide senior-level administrative support for a busy office in Moon Township, Pennsylvania. This Long-term Contract position is ideal for someone who excels at coordinating office operations, managing sensitive information, and supporting executive-level priorities with accuracy and professionalism. The role requires strong judgment, clear communication, and the ability to handle multiple administrative needs while maintaining an organized and efficient work environment.

Responsibilities:
• Oversee day-to-day office administrative activities, including supply coordination, document organization, records tracking, and basic bookkeeping support.
• Examine invoices, reports, correspondence, financial materials, and other business documents for accuracy, completeness, and approval routing.
• Manage the review and processing of corporate records, formal documentation, and internal reports to support operational compliance and organization.
• Evaluate incoming memos, submissions, and reports, determine priority, and direct materials to the appropriate stakeholders in a timely manner.
• Develop meeting agendas and coordinate logistics for committee sessions, leadership meetings, board discussions, and related events.
• Arrange business travel, schedule appointments, and organize meeting details to ensure smooth executive and team coordination.
• Conduct administrative research and respond to information requests by gathering, organizing, and presenting relevant details clearly.
• Support office workflow by maintaining confidentiality, monitoring deadlines, and helping improve administrative efficiency across daily operations.• High school diploma or equivalent required.
• 8–10 years of administrative support experience required.
• Prior experience supporting executives or senior leadership required.
• Strong written and verbal communication skills, with the ability to interact professionally across all levels of an organization.
• Ability to manage multiple priorities independently while maintaining accuracy and meeting deadlines.
• Strong organizational skills with the ability to handle confidential information discreetly.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience with event coordination, travel planning, records management, customer service, and general clerical support.