Administrative Specialist

Administrative Specialist I – Limited-Term (One-Year)Administrative Specialist I – Limited-Term (One-Year) $44.45 - $54.03 Hourly $92,458.29 - $112,383.44 Annually Final Filing Date: Thursday, October 8, 2026 This posting will remain open until 100 applications have been received or until the deadline, whichever occurs first. Please apply as soon as possible to ensure your application is received. Make a Difference Every Day – Join Our Enhanced Treatment & Site Upgrade (ETSU) Team! At Union Sanitary District (USD), we're not just keeping the sewers flowing — we're protecting public health and preserving the environment. As a proud, award-winning special district serving the Tri-City area since 1918, we provide essential wastewater services to more than 350,000 residents and local businesses. Every day, our work helps safeguard San Francisco Bay and support a more sustainable future.Now, we're looking for a motivated and service-minded Administrative Specialist I to support our ETSU Team. If you want a public sector career where your skills support environmental protection, community health, and responsive service — this could be the opportunity for you.Examples of DutiesKey Responsibilities:Provide support for ETSU-related projects, including but not limited to:Serve as recorder at pre-construction and weekly construction meetings with the Project Manager.Review project expenditures for accurate accounting, reasons for large expenses on a monthly basis; correct errors; meet with management to review and make additional adjustments as appropriate.Provide support for tracking project equipment O&M manual reviews and training materials development and training scheduling.Provide administrative support for the ETSU Team, including but not limited to:Prepare written updated tasks and project assignments for check-in meetings with the Coach.Maintain Team Standard Operating Procedures (SOPs).Prepare team Board items for Board of Directors Meetings; gather data and finalize document; submit to Assistant to General Manager/Board Clerk; update the ETSU portal site; route for signatures; update the records portal site with executed documents.Train back-up to handle specified duties as needed.QualificationsWhat We're Looking For:Two years of college (or equivalent experience) with coursework in business and computer applications PLUS two years of responsible administrative or technical office experience.Proficiency in Microsoft Office and other common business software, e.g., budget software, Adobe Acrobat, or Bluebeam.Strong interpersonal and communication skills and a team-first mindset.Thrives in a fast-paced, detail-oriented environment.Can juggle multiple responsibilities with accuracy and professionalism.Additional InformationWhy Join Us?Be part of a mission-driven team – We take pride in our work and the communities we serve.Top-Notch Benefits & Perks:Retirement Security: CalPERS retirement plans with a 457 deferred compensation plan with matching contributions.Comprehensive Health Coverage: Medical, dental, and vision insurance for you and your family.Work-Life Balance: Start with two weeks' vacation (increasing with longevity), plus 12 paid holidays and 26 hours of floating holidays.More Perks: Life and disability insurance, educational reimbursement, student and computer loan programs.Notes on Limited-Term (LT) Roles:This position is fully benefited and funded for one year. Any continuation beyond the initial one-year term is subject to future funding, organizational needs, and applicable approval, and it is not guaranteed.Employees in LT roles are eligible to apply and compete for regular District vacancies in accordance with District rules; no appointment or extension is guaranteed.Application Process:Apply online at before the deadline!1) Application Deadline – 11:59 p.m. on Thursday, October 8, 2026, or until there are 100 submittals2) Online Written Exam – Wednesday, October 21, 2026, to Thursday, October 22, 20263) In-Person Qualifications Appraisal Interview – Wednesday, November 4, 20264) In-Person Finalist Interview – The week of November 9, 2026All candidates must pass a background check, Live Scan, and DMV clearance.Accessibility: If you need accommodations during the application or selection process, please reach out to Tram Nguyen at View email address on click.appcast.io Information: Employees are designated Disaster Service Workers and may be assigned emergency response duties as required by law.Union Sanitary District is an equal opportunity employer committed to environmental stewardship and community service.