Future Opening: Administrative Assistant

Administrative Assistant

ComForCare Home Care (North San Diego) is seeking a detail-oriented and dependable Administrative Assistant to support our hiring and onboarding processes. This role plays an important part in helping ensure that caregiver documentation is complete, organized, and compliant with state requirements. The position also requires careful handling of sensitive employee information and strict adherence to confidentiality standards, including HIPAA and Personally Identifiable Information (PII) protections. The ideal candidate is organized, proactive, and able to manage multiple tasks while working both independently and collaboratively. This position supports the HR and operations teams by assisting with recruiting, onboarding, scheduling, and general administrative functions.

Responsibilities

• Support the hiring and onboarding process by ensuring required documentation is complete and properly organized
• Maintain accurate and confidential employee records in compliance with HIPAA and PII standards
• Assist with scheduling interviews, orientations, and onboarding appointments
• Communicate with applicants and new hires via phone, email, and in-person interactions in a friendly and professional manner
• Help track onboarding requirements and deadlines to ensure timely completion
• Assist with process improvement and help develop or maintain administrative procedures
• Participate in community outreach efforts including job fairs and recruitment events
• Represent the company professionally when interacting with candidates and community partners
• Provide general administrative support to the HR and operations teams
• Perform additional duties and projects as assigned

Skills & Competencies

• Strong attention to detail and ability to maintain accurate records
• Ability to handle confidential information with discretion
• Excellent time management and organizational skills
• Ability to work independently and collaborate effectively with a team
• Strong communication and interpersonal skills
• Problem-solving mindset with initiative and the ability to prioritize tasks
• Comfortable learning new systems and processes
• Friendly and professional demeanor with both in-person and phone interactions
• Willingness to participate in community outreach and occasional presentations

Preferred Skills Experience with hiring, onboarding, or HR administrative support Experience with scheduling and coordinating multiple priorities Experience creating or improving processes and workflows

Experience Education: High school diploma required; Associate's or Bachelor's degree preferred. Experience: Previous HR, healthcare, or office administration experience preferred. Other Requirements: Must live near North San Diego or the surrounding area. Valid driver's license and reliable transportation.

Why Join Us? At ComForCare Home Care, you'll be part of a supportive and mission-driven team that makes a real impact in the lives of skilled nurses, caregivers, clients, and families. This position offers opportunities for growth within HR and healthcare administration. Compensation: $20.00 - $21.00 per hour