Administration Assistant - Litigation (PST)

Location: Remote Job Id: 220 # of Openings: 1 About the Firm Mullen Coughlin is a highly successful, fast-growing multi‑country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single‑plaintiff & class action litigation, and compliance. Role Overview The Litigation Assistant will work as part of a cohesive administrative team to support Partner and Associate Attorneys in our litigation practice. This is a remote position, however, candidates must reside in the Pacific Time Zone. Responsibilities Prepare, organize, index, develop, and manage relevant data including electronic court filings, and evidence. Assist with and organize voluminous discovery projects. Maintain complex calendars. Handle and draft professional correspondence. Review preliminary invoices. Answer phones and act as contact to internal and external customers. Intake new cases. Collaborate and support the team to provide responsive customer service. Perform other administrative tasks as assigned. Skills & Qualifications Associate Degree or equivalent training/work experience, required. 5+ years of legal administrative litigation support experience within a legal department or law firm or an equivalent combination of education and experience. Experience with professional services billing systems. ProLaw experience, a plus. Experience with document management systems and best practices, strongly desired. Ability to perform multiple tasks simultaneously while maintaining a positive attitude in a fast‑paced environment. Experience with eDiscovery, a plus. Strong typing skills. Effective time management and high level of attention to detail to balance the workload of Partner and Associate attorneys and efficiently prioritize requests. Strong communication and interpersonal skills; can collaborate with all levels of staff both orally and in writing. Good analytical skills. Ability to resolve issues quickly and efficiently. Represent a positive and professional image. Proficiency in computer software applications, including MS Office (Word, Excel, PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications may be necessary, such as ProLaw. Proven ability to schedule meetings and conference calls with multiple parties and arrange travel. Advanced knowledge of legal terminology. Strong skills to research and problem‑solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package. Demonstrated knowledge of filing and record tracking systems, both paper and electronic. Ability to use high level of discretion and maintain all attorney‑client confidentiality. Working knowledge of legal process, protocols and procedures. Ability to multi‑task within demanding time frames despite interruptions. Legal and EEO Statement Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity. Mullen Coughlin is not accepting resumes from search firms for this position. Relocation assistance is not provided for this position. Applicant must be authorized to work in the United States of America. #J-18808-Ljbffr