Executive Assistant - Prestigious law firm

Executive Assistant – Prestigious law firm A premier, high-stakes boutique litigation public interest law firm is seeking a sophisticated and proactive Executive Assistant to join our New York office. This role is designed for a career administrative professional who thrives in a mission-driven environment and excels at supporting high-level leadership. Location: Midtown Manhattan, 100% Onsite (Monday – Friday) Compensation: $120,000 – $150,000 base (DOE) + paid OT + Bonus + excellent paid benefits Standard Hours: 9:00 a.m. – 6:00 p.m. (Flexibility required during peak litigation periods). Key Responsibilities Executive Partnership: Provide high-level administrative and project-based support to the Managing Partner and Chief of Staff. Calendar & Logistics: Direct complex calendar management, including scheduling across time zones and coordinating intricate travel arrangements (with the agility to handle last‑minute changes). Document Production: Draft and proofread routine correspondence, legal documents, and memoranda; manage data trackers and generate detailed reports in Excel. Financial Administration: Facilitate the new client intake process, enter billable time, and manage expense reporting and billing statements. Specialized Support: Handle sensitive medical insurance claim submissions and reconciliation with absolute discretion and meticulous record‑keeping. Operational Flow: Manage phone communications, oversee mail/FedEx logistics, and maintain organized digital and physical filing systems. Team Collaboration: Act as a reliable backup for other EAs, ensuring seamless coverage and a "no task is too small" approach to firm‑wide success. Candidate Requirements Minimum of 5 years of administrative experience within a law firm supporting Partner‑level executives. Bachelor’s degree is preferred. Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and experience with document management and time‑and‑billing systems. Proven ability to handle highly sensitive, confidential information with the utmost professional judgment. Exceptional grammar, spelling, and proofreading skills; ability to communicate status updates clearly and proactively. A "can‑do" attitude with the ability to anticipate needs before they arise. You should be comfortable in a fast‑paced environment where priorities shift quickly. Please submit your resume to apply! #J-18808-Ljbffr Career Group