NERA Executive Assistant (NYC)

Executive Assistant

Since 1961, NERA has provided unparalleled guidance on the most important market, legal, and regulatory questions of the day. Our work has shaped industries and policy around the world. Our field-leading experts and deep experience allow us to provide rigorous analysis, reliable expert testimony, and data-powered policy recommendations for the world's leading law firms and corporations as well as regulators and governments. Our experience, integrity, and economic ingenuity mean clients can depend on us in the face of their biggest economic and financial challenges.

We have an immediate opening for an Executive Assistant in our New York City office.

The Executive Assistant provides high-level support to Managing Directors, Directors and their teams and will be involved in various project management and complex administrative tasks that are often highly confidential and time sensitive. You will help manage deadlines, analyze and organize information, and request information from others. Working in a team environment, this role requires excellent attention to detail and accuracy. You must be able to effectively multi-task and be very flexible to work as part of project teams in a fast-paced environment.

Responsibilities:

• Prepare, format, and/or edit text, data and graphics in expert reports, proposals, and presentations; work with in-house graphics professionals to ensure publications are consistent with NERA style guidelines
• Create Word, Excel, and PowerPoint files that adhere to company identity and document standards
• Update and post CVs for consulting team on NERA's intranet
• Liaise with in-house contracts and legal teams to assist with RFPs and responses to client requests for forms, business licenses, etc. needed for contracts
• Prepare, reconcile, and track expense reports and reimbursements
• Manage Outlook calendars
• Coordinate meetings across multiple time zones (internal and external venues) including room booking, vendor/AV set up, material preparation, security registration, and catering
• Plan and book domestic and international travel; coordinate international visas and ensure passports are current; prepare detailed itineraries
• Enter new project opportunities; check for conflicts; and locate client information using NERA's global database
• Prepare client engagement letters
• Use CRM software to maintain and update contacts and interactions
• Complete forms and contracts using Adobe Acrobat
• Type, photocopy, file, and provide phone coverage
• Prepare monthly invoices, including cover letters and supporting documents, and follow up with the billing team and clients
• Organize and bind case documents and prepare materials for internal and client meetings
• Conduct basic research as needed

Requirements:

• Five years of experience providing administrative support, preferably in a legal or professional services environment; Bachelor's degree preferredspecifically in business or a liberal arts major such as English
• Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment
• Knowledge of or background in finance, economics and/or legal service industries a plus
• Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook
• Excellent oral and written communications skills, proofreading/editing skills and attention to detail
• Project management experience
• Outstanding client interaction and interpersonal skills
• Good judgement and ability to solve problems independently and discreetly
• Experience adding value and functioning at a high level when supporting projects with urgent deadlines
• Ability to anticipate needs of team members by prioritizing responsibilities and proactively managing schedule changes

The applicable base salary for this role is $90,000 $95,000 per year and eligible for overtime. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.