Accounts Payable Specialist

Job Description

Job Description

We are the champions of childhood

 

Hanna Andersson is a Portland, Oregon-based  premier kids and baby clothing brand . Our clothes are  made to play, made to last, and designed to let kids be kids . We have core  commitments to design, quality, and sustainability,  and we believe in  helping families create meaningful everyday moments. These principles guide the Hanna Way, and lead to an experience authentically different from other children’s brands.

 

We cultivate our unique brand by hiring team members who believe in these values, own a customer service mindset, and who are innovative, results-oriented, and comfortable working in a collaborative and growth-driven work environment. We all share in our brand’s success, and we actively encourage our team members to maintain a healthy balance in their daily lives.

The Accounts Payable Specialist is responsible for accounts payable, inventory, current assets, and other general accounting areas. They assist with the month end close process, year-end audit, internal/external reporting, ad hoc analysis, and administration tasks. The Accounts Payable Specialist must have strong communication, customer service, mathematical, analytical, and organizational skills, and a focus on accuracy and attention to detail. 

What You'll Do:

• Process invoices for payment through the Concur system.
• Review and Process expense reports through the Concur system.
• Set up and train new expense and invoice users in Concur.
• Issue A/P on a weekly basis through Concur.
• Initiate and reconcile monthly vendor statements.
• Maintain vendor master file including new vendor set up.
• Annual 1099 filings.
• Finished Good payments and 3-way match.
• Process finished goods vendor invoices and wire payments.
• Prepare manual check invoices and payments.
• Maintain inventory in-transit and delivered not received weekly tracker.
• Prepare prepaid expenses amortization and month-end reconciliation.
• Reconcile and prepare bi-weekly payroll entries and accruals.
• Accrue and reconcile credit card payable at month-end.
• Prepare journal entries to accrue accounts payable at month-end.
• Research and resolve vendor inquiries regarding invoice payment.
• Assist with month-end GL closing process as directed.
• Assist Accountant with use tax information.
• Compile miscellaneous work papers for year-end review by outside auditors.
• General department filing.
• Additional tasks and responsibilities assigned as necessary.

You Should Have:

• High School Diploma, with college level Accounting coursework strongly preferred. 
• 2 years Accounts Payable experience.
• Working knowledge of PC spreadsheets (Excel) and word-processing (MS Word).
• Strong mathematical, analytical, and organizational skills.
• Strong focus on accuracy and attention to detail.
• Good verbal and written communication skills.
• Customer service focus working with external vendors and internal customers.
• Ability to maintain confidentiality of accounting information.
• Industry certification(s) are strongly preferred, but not required. 

Hanna Talent Cultivation Standards:

With a rise in cyber-criminal activity, please note Hanna will never:

-Ask for any sensitive personal information via email, text, or other forms of instant messaging

-Interview you via email and/or send you a list of questions in lieu of an interview

-Extend an offer without speaking to you via phone or video call

-Ask for bank account or financial information during the recruiting process

 

Legitimate email communication will only be done to and from @hannaandersson.com email addresses. Please examine messages carefully to ensure this is the domain you are receiving messages from, as cybercriminals may also utilize domains that look similar but may have one letter off (such as @hannaandersson.com).

 

Legitimate candidate application submissions are received directly from the applicant. All unsolicited third-party submissions will be considered illegitimate and will not be reviewed or considered for hire.

 

Hanna Andersson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. As an Equal Opportunity Employer, Hanna Andersson prohibits discrimination, harassment, and retaliation of any kind. Hanna Andersson encourages applicants of all ages.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.