Administrative Specialist

Administrative SpecialistFirst Responder Protective Services Corporation (FRPS) is a nationwide security and protective services company providing high-value cargo escorts, off-duty law enforcement, armed and unarmed security, security operations center services, and other specialized security solutions.We are seeking a dependable, organized, and detail-oriented Administrative Specialist to join our corporate headquarters team in Addison, TX. This position will provide administrative support across multiple areas of the company and is ideal for someone who is comfortable managing multiple priorities, communicating with employees and clients, and taking ownership of day-to-day administrative responsibilities.Location: Addison, TX (in office - not remote) Position: Full-Time Pay: $20.00–$21.00 per hour ($41,600 - $43,680) Schedule: Monday–Friday 8:00am - 5:00pmResponsibilitiesThe Administrative Specialist will assist with a variety of administrative and operational functions, including:Maintaining records, documents, both paper and electronic filesAssisting with new-hire onboarding and employee paperworkTracking licenses, certifications, expirations, training requirements, and other compliance documentationEntering and updating employee information in company systemsAssisting with recruiting and applicant follow-up as neededPreparing, reviewing, and organizing spreadsheets, reports, and company documentsCommunicating professionally with employees, applicants, clients, and vendors by phone and emailAssisting managers and directors with administrative projects and follow-upMonitoring outstanding paperwork and following up to ensure required information is receivedMaintaining accurate records and ensuring documents are properly filed and organizedAssisting with scheduling, data entry, reporting, and general office administrationHelping identify incomplete or inaccurate information and proactively working to resolve issuesProviding additional administrative support to various departments as business needs requireQualificationsWe are looking for someone who is professional, dependable, and comfortable working in a fast-paced environment.Preferred qualifications include:2+ years of administrative, office, HR support, or similar professional experienceStrong computer skills, good knowledge of Google Workspace and Adobe PDFStrong proficiency with spreadsheets and electronic document managementExcellent written and verbal communication skillsStrong attention to detail and organizational skillsAbility to manage multiple assignments and deadlines simultaneouslyAbility to work independently and follow projects through to completionComfortable learning and working within multiple software platformsAbility to handle confidential employee and company information appropriatelyProfessional demeanor when communicating with employees, applicants, clients, and managementExperience with HRIS systems, employee onboarding, recruiting, licensing/compliance tracking, is a plus but is not required.What We're Looking ForThis is not simply a data-entry position. We are looking for someone who can take ownership of their responsibilities, recognize when something needs attention, follow up without being repeatedly reminded, and help keep administrative processes moving forward.The ideal candidate is someone who enjoys organization, communicates well, catches details others may miss, and is willing to assist wherever needed.Compensation$21.00–$22.00 per hour ($41,600 - $43,680 yearly), depending on experience and qualifications.This is a full-time, in-office position at our Addison, Texas corporate headquarters.Paid Time OffYear 1: Up to 56 hours (7 days)Year 2: Up to 80 hours (10 days)Year 5+: Up to 120 hours (15 days)Holidays:8 paid company holidays offHealth BenefitsCompany contributes up to $300 per month toward employee medical insuranceOptional dental, vision, short & long term disability, life insuranceAll coverages are available to be elected after the employee completes their 1st monthRetirement401(k) with up to a 4% company match