Administrative Assistant

Ashland Community Health Foundation (ACHF) is seeking a highly organized, proactive, and personable Administrative Assistant to join our team. This role is central to the day-to-day operation of our organization and requires someone who thrives in a team environment, takes initiative, and embraces the mission of ACHF.

The ideal candidate is as comfortable managing data and spreadsheets as they are picking up the phone to speak with a donor. They anticipate what needs to be done before being asked and take pride in doing things right.

Qualifications and Requirements:

• Associates degree is required
• Two years of administrative work is required
• Proficiency in MS Office products is required
• Database experience is required
• High level of organization and attention to detail is required
• Nonprofit experience is preferred
• Fundraising experience is preferred
• Financial record-keeping experience is preferred
• Ability to handle confidential information with discretion
• A valid driver's license and ability to travel

Reporting:

The Administrative Assistant reports to the Executive Director.

Key Responsibilities:

• Support the board and its committees, schedule meetings, arrange meals when appropriate, prepare and distribute materials in advance and record minutes
• Provide logistical support for all events and programs, including guest registration and check-in, venue coordination, catering, photography, and technology needs
• Document and track donor relations in the donor database; enter gifts and generate acknowledgement letters
• In partnership with foundation staff, support fundraising activities; assist with customized donor materials and ensure donor and engagement activities are well-coordinated
• Oversee general administrative operations, process invoices and check requests, order supplies, prepare deposits, and handle post office business
• Provide excellent customer service to donors, scholarship applicants, partner organizations, and the broader community; represent the foundation at community events
• Participate in the development of the bi-annual newsletter, grant and scholarship award process, and budget and audit process
• Serve as the point person for facilities management
• Complete other duties as assigned

Compensation and Benefits

The starting wage for this position is $23 to $25 per hour.

Our excellent benefits package includes a health reimbursement plan, Simple IRA retirement plan with employer contribution, 12 paid holidays, generous paid time off, bonus program, and professional development opportunities.

Position is open until filled.