Administrative Assistant I

Join Our Team as an Administrative Assistant in Boston, MA

Are you ready to take on a dynamic role in a vibrant academic environment? We are seeking a dedicated Administrative Assistant to support our department's diverse activities and initiatives. Located in the heart of Boston, MA, this on-site position offers an exciting opportunity to contribute to our academic community.

Key Responsibilities:

• Coordinate and support departmental events including Graduation Dinner, Research Day, and more.
• Manage student and faculty onboarding processes.
• Assist with academic functions such as Mock Boards and Course Scheduling.
• Maintain departmental calendars and scheduling.
• Track and approve Time Off requests for faculty.
• Support accreditation and compliance initiatives.
• Facilitate the resident applicant interview process.
• Coordinate travel arrangements and accommodations for residents and faculty.
• Manage procurement and inventory functions.
• Oversee student administrative processes.
• Prepare and distribute dashboards and departmental reports.
• Assist faculty with drafting and processing Letters of Recommendation.
• Provide general administrative support as required.

Requirements:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.

Preferences:

• Experience in an academic or similar environment.
• Familiarity with university procurement systems.

This full-time, on-site role requires a commitment of 40 hours per week. If you are a proactive and detail-oriented professional, we invite you to apply and become a vital part of our team!