Human Resources Coordinator

Human Resources Coordinator

Balfour Beatty is seeking a Human Resources Coordinator to join our team in Dallas, TX. The HR Coordinator provides high level administrative support to staff ensuring timely employment and training/development processing occurs. This individual effectively interprets and communicates Human Resource policies and procedures, with special emphasis on HR record keeping and administrative tasks.

Essential Functions:

• Coordinates the employee onboarding process by working with hiring managers and new hires to ensure a smooth transition through the first day of employment.
• Provides administrative coordination for HR programs, including scheduling training, supporting vendor agreements, preparing communications and materials, reserving facilities, arranging room setup and catering, distributing surveys, compiling reports, and supporting related processes.
• Supports department budget tracking and invoice processing by compiling budget information, monitoring expenses, coding invoices for payment, and completing expense reports accurately and on time.
• Assembles new hire welcome packets.
• Maintains employee records through soft copy filing and cloud-based storage.
• Performs administrative tasks for other HR staff: sorts/distributes department mail, makes travel arrangements, completes expense reports and other correspondence and reports, department filing, maintains and orders department supplies, etc.
• Develops reports, presentations and communication tools using PowerPoint.
• Coordinates campus recruiting, manages trip schedules, orders and ships supplies, etc.
• Manages the Intern program and events. Planning and sending invitations and working with Interns throughout the summer.
• Enters data (new hires, transfers, promotions, terminations, etc.) into respective tracking database in a timely manner and fulfills requests for information, reports, etc.
• Coordinates transactional activities associated with employee relocation processing including - data entry into system, answers occasional employee questions or routes exception items to management to troubleshoot, coordinates post-move surveys, processes invoices, etc.
• Coordinates employee service recognition program.
• Maintains confidentiality with sensitive or proprietary information on behalf of department, company and executives.

Promote Customer Relations:

• Builds effective relationships with project teams, functional departments, customers, vendors, and user groups that reflect and support company core values and meets or exceeds the customer's expectations.
• Actively participates in industry, client, and community relations to enhance company image.

Culture, Leadership and Employee Development:

• Serves as a role model and promotes professional behavior.
• Participates in personal career development through training, participates in software training and seminars as applicable for this position.

Embrace key BBC-wide initiatives, like Zero Harm, Sustainability, and core Values, and does one's part to demonstrate relentless behaviors and embeds them into our culture.

Perform miscellaneous duties as assigned.

Education, Experience and Knowledge:

• HS Diploma or equivalent required. Associates degree in relevant field preferred plus 2 to 4 years of HR administrative experience required.
• Able to organize people, tools, equipment, and other resources and orchestrate multiple activities at once to accomplish desired results.
• Makes decisions under tight deadlines with composure, occasionally in the face of incomplete information.
• Able to prioritize and manage time well when accepting direction from more than one person at a time.
• Demonstrates commitment to improving skills; gain insights from mistakes, is open to change and can learn quickly when faced with new challenges.
• Able to face conflict and settle disputes efficiently and fairly.
• Capable of maintaining confidential information.
• Able to relate well and create effective customer-focused relationships with all organization levels.
• Act in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Strong computer skills in word processing, spreadsheet, scanning, database and presentation communication software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
• Excellent verbal and written communication skills.
• Excellent organizational skills and strong attention to detail.
• Ability to function well in a high-paced working environment.
• Experience supporting recruiting, onboarding and employee life cycle process.
• Familiarity with payroll processes and HRIS systems.
• Experience handling confidential employee information and maintaining personnel records.
• Strong customer service orientation with ability to support employees and leaders at all levels.

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.