Payroll Specialist

Job Description

Job Description

An organization in Beverly Hills is hiring a Payroll Coordinator on a contract to hire basis. As the Payroll Coordinator, you will support payroll operations under the direction of the Director of People & Culture. This role is responsible for preparing payroll, maintaining payroll records, completing required reporting, and ensuring compliance with applicable wage and hour laws. The ideal candidate will have experience processing payroll in a union environment, strong Excel skills, and knowledge of California payroll regulations.

Key Responsibilities:

Assist with bi-weekly payroll processing for a small to mid-sized organization.

Train employees and supervisors on the use of the automated timekeeping system.

Run payroll reports for each pay period and on an as-needed basis.

Calculate and enter data from manual timecards into the payroll system.

Review and process time corrections, ensuring all changes are supported by proper authorization.

Confirm payroll compensation changes have appropriate approvals before processing.

Manage and update payroll system settings, including earning and deduction codes, payroll groups, and supervisor groups.

Process final checks, terminations, and salary adjustments.

Prepare payroll and benefits-related journal entries for accounting.

Enter and track garnishments while maintaining accurate records.

Prepare union dues reports and submit requests for payment after each payroll cycle.

Prepare payroll-related program and contract reporting as needed.

Maintain schedules for health, dental, vision, disability, and life insurance premiums.

Reconcile payroll system vacation and sick balances to the general ledger and related accounting schedules.

Partner with department leaders to confirm employee titles, positions, allocations, locations, programs, and grants are accurate before payroll is processed.

Support audits, including contract reviews, annual audits, workers’ compensation audits, and Form 5500 audits.

Perform other payroll and reporting duties as assigned.

Qualifications:

At least 2 years of payroll processing experience in a union environment.

At least 3 years of payroll processing experience for a small to mid-sized organization, or a bachelor’s degree in accounting plus 2 years of payroll processing experience.

Knowledge of California payroll law and the Fair Labor Standards Act (FLSA).

Experience maintaining compliance with federal and state wage and hour laws.

Experience with payroll systems such as ADP, Paylocity, or Paycom is a plus.

Advanced Microsoft Excel skills, including formulas, pivot tables, lookups, filters, sorting, and data validation.

Strong attention to detail and accuracy.

Ability to work independently and collaboratively across departments.

Highly organized, self-motivated, and dependable.

This is a hybrid position in Beverly Hills area and will require onsite work 3 days per week. Pay for the position is up to $40/hr, depending on experience. 

• At least 2 years of payroll experience in a union setting.
• At least 3 years of payroll processing experience for a small to mid-sized organization, or a bachelor’s degree in accounting plus 2 years of relevant payroll experience.
• Working knowledge of California payroll regulations, federal wage and hour requirements, and Fair Labor Standards Act compliance.
• Hands-on experience with payroll platforms such as ADP Workforce Now, Paylocity, Paycom, Paycor, or similar systems.
• Strong Microsoft Excel skills, including formulas, pivot tables, lookups, filtering, sorting, and data validation.
• High level of accuracy, organization, and attention to detail when handling payroll data and reporting.
• Ability to work independently while collaborating effectively with cross-functional teams and department leadership.