Executive Assistant to the Chair

Executive Assistant to the Chair

The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City's architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 38,500 designated buildings and sites in New York City, most of which are located in 159 historic districts across all five boroughs. Working at the Landmarks Preservation Commission provides a unique opportunity to develop professionally, engage with some of New York City's most significant historic resources, serve the public, and help advance LPC's mission to preserve and protect the city's architectural, historical, and cultural heritage.

The Executive Assistant to the Chair serves as the confidential assistant to the Chair and Executive Director, and supports senior leadership, providing operational and administrative support. Your Responsibilities include assuring the smooth operation of the Chair's Office by performing routine and other delegated duties; assisting the Chair in administration and other operations of the agency; coordinating the Chair's schedule, including all internal and external meetings, events, and calls; answering the Chair's phone and responding to routine inquiries from City officials, the public, and agency staff, handling, routing, and drafting correspondence, and maintaining the Chair's files; acting as an administrative liaison to the Commissioners; ensuring well-run and efficient LPC public hearings, including preparation of documents, coordination of commissioners' schedules, and other tasks. Coordinate required administrative actions for public hearings and public meetings, which may include notifying property owners and public officials via mail and email, creating agendas and posting legal notices, preparing agendas, printing and compiling meeting materials; assisting in the development and implementation of projects delegated by the Chair and/or undertaken by the Chair's Office; performing special projects, including organizing and compiling agency information and reports, as needed; and may provide administrative support for other departments, which includes reception, outreach mailings, research department filings, and support for LPC's public hearings. Occasional attendance at events outside regular hours. Other tasks and special projects as assigned. The position requires excellent technology, communication, and customer service skills.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.