Administrative Assistant

Administrative Assistant – mfMusic Studio We’re looking for a part-time, detail-oriented Administrative Assistant who loves children and has a passion for music and building community, to help support and grow our music programs. About mfMusic Studio mfMusic Studio is a family-friendly music school in Holly Springs, NC focused on piano and voice lessons. We empower K–12 students to build confidence, independence, and strong musical skills in a warm, welcoming studio that feels like home - a place where friendships flourish, every voice is celebrated, and a lifelong love of music takes root. A self-driven person who works independently, and is: Organized, reliable, and always thinking ahead. Someone who follows established systems instead of guessing. Quick and efficient with excellent attention to detail. Comfortable with technology and quick to troubleshoot. Someone who brings structure and organization to a busy environment. A collaborative team player who supports others with ease. Open to feedback with a growth mindset. Someone who continuously strives to improve. A warm, friendly liaison who communicates clearly with parents and children. Loving towards children and will represent our studio with care. Able to capture special class moments and describe them beautifully for social media. Naturally able to make things visually appealing and has a natural sense of style and creative flair. Job Responsibilities This hybrid role pairs administrative support with creative projects, completed on-site and from home. Duties may include: Marketing tasks such as managing social media posts, website updates, writing referral thank you cards, and producing the monthly newsletter Support in class and event scheduling, including make-up credit tracking, coordinating registration for special studio events and onboarding new students Family communication such as responding to emails, handling schedule-change requests, and sending studio closure reminders Event assistance including planning events, creating Spring Showcase slideshows, assembling student gifts, filming/editing photos and video recording student events Studio operations such as preparing books and materials for new and advancing students, updating the birthday wall, and seasonal decorating Internal support by attending monthly in-person staff meetings, taking minutes, and creating task lists Internal support by attending weekly virtual check-ins and submitting daily report Payroll and billing support by verifying teacher hours prior to payroll processing and confirming monthly family autopay charges are billed and processed accurately Updating or writing new SOPs as needed for studio procedures Light tech troubleshooting for student iPads, related apps and file sharing Light cleaning to maintain a welcoming studio environment This job description is not all-inclusive and certain activities, duties or responsibilities may be required of the employee as needed. Requirements High school diploma or equivalency 2 (minimum) years of Customer Service experience Reliable transportation and availability during mornings/early afternoons Proficient with Apple devices (Mac, iPad, iPhone) Strong skills in Google Workspace (Docs, Sheets, Drive) Familiar with Asana Excellent written and verbal communication skills Organized, detail-oriented, and efficient Creative and hands-on with crafting projects, decorations and displays Comfortable working with minimal supervision Ability to adapt and problem-solve in a busy environment Ability to work accurately with numbers (teacher payroll, client billing) Self-driven and proactive nature Passion for exceptional customer service Willing to grow and aspire to becoming an Operations Manager ( No music or teaching experience required ) Metrics (Expected Results) Completed tasks and projects with a high level of efficiency, accuracy, and confidentiality Ensure all tasks are completed by due dates Ensure Weekly Status Update sent on Friday by 9am Compensation: $20/hour Schedule: Approximately 10 to 20 hours per week Hours range may increase on weeks with Musician Meet-up Events and Showcases Hours vary weekly based on projects and studio needs Type: 1099 Contract position for first 90 days then W-2 Terms: Must be at least 18 years of age to apply Must be willing to undergo a background check Start Date: Immediate Inclusion in referral program Be part of a fun, creative, and growing music community Who This Role Might Be Perfect For Stay-at-home parents looking for meaningful part-time work while kids are in school Those who work evenings (restaurants, arts, retail) and want daytime hours Someone who wants to invest in the community-focused music & voice studio Someone who enjoys wearing different hats, between structuring processes to enjoying creative processes and creating events. How to Apply No phone calls or drop-ins, please. Please click here to complete the initial interview form. #J-18808-Ljbffr