Executive Assistant

Executive Assistant / Administrative Assistant & Receptionist Location: Palm Beach, FL (Hybrid – 4 Days In Office, 1 Day Remote) Employment Type: Full-Time Years of Experience: 2- 4 Our client, a prestigious investment firm, is seeking a polished and proactive Executive Assistant / Administrative Assistant & Receptionist to support senior professionals in a high-visibility Palm Beach office. This role combines executive support, reception, office management, and event coordination in a fast-paced, professional environment. 401(k) with Profit Sharing 3 Weeks PTO + 6 Personal Days Daily Lunch Stipend Responsibilities Provide executive support to 4–5 senior professionals, including complex calendar management and travel coordination. Prepare presentations, reports, expense reports, and meeting materials. Serve as the primary receptionist, greeting visitors and managing incoming calls. Coordinate meetings, conference rooms, catering, and office events. Oversee day-to-day office operations, including vendors, supplies, and facilities. Maintain CRM/contact records and support onboarding and special projects. Provide backup administrative support for team members as needed. Qualifications Previous Administrative Assistant or Executive Assistant experience supporting senior executives. Financial services, investment, banking, or professional services experience preferred. Excellent organizational, communication, and multitasking skills. Professional, client-facing demeanor with the ability to handle confidential information. Proficient in Microsoft Office; experience with Concur, CRM systems, AI tools, Teams, and Zoom is a plus. Bachelor's degree preferred. This is an excellent opportunity for a highly organized, service-oriented professional who thrives in a collaborative, fast-paced environment and enjoys wearing multiple hats. #J-18808-Ljbffr