Executive Assistant

Job Description

Job Description

Position Overview

Our client is seeking an experienced Executive Assistant / Senior Executive Support Professional to support three Directors within the Media Growth Marketing organization.

This role is ideal for a polished and proactive executive support professional with extensive experience supporting multiple senior leaders in a fast-paced corporate environment. The successful candidate will be highly organized, resourceful, adaptable, and comfortable managing competing priorities while maintaining professionalism and discretion.

Key Responsibilities

• Provide high-level administrative support to three Directors within Media Growth Marketing.
• Manage complex and frequently changing calendars across multiple executives while balancing competing priorities.
• Coordinate meetings, scheduling, phone support, and logistical planning.
• Serve as a central point of coordination across multiple leadership teams, proactively identifying conflicts, dependencies, and opportunities to improve efficiency.
• Interact with employees, external partners, senior leaders, and key stakeholders on behalf of leadership.
• Collaborate and communicate regularly with the administrative support team within Media Growth Marketing.
• Build strong partnerships with Directors, Senior Managers, and cross-functional stakeholders throughout the organization.
• Coordinate domestic and international travel arrangements, including itinerary management, trip oversight, meeting logistics, and expense reconciliation.
• Coordinate meetings across multiple time zones and support geographically dispersed teams.
• Partner with Information Technology and other support organizations to address business and technology needs.
• Anticipate leadership needs, exercise sound judgment, and proactively resolve issues before they become obstacles.
• Track action items, deadlines, deliverables, and key follow-up activities.
• Maintain a high degree of confidentiality, professionalism, and executive-level discretion.

Required Qualifications

• Bachelor’s degree and/or equivalent work experience.
• Minimum of 5 years of experience supporting senior executives within large, complex corporate environments.
• Demonstrated experience supporting multiple senior leaders simultaneously .
• Experience managing complex calendars, competing priorities, travel logistics, and executive communications.
• Proven ability to thrive in a fast-paced, high-volume environment with shifting priorities and tight deadlines.
• Exceptional organizational skills and strong attention to detail.
• Ability to exercise sound judgment and handle confidential and highly sensitive information.
• Strong verbal and written communication skills.
• Confidence and professionalism when interacting with senior executives and key stakeholders.
• Advanced proficiency with Microsoft Office Suite.
• Ability to work independently while building strong partnerships across teams and functions.
• Exceptional proactive problem-solving skills and adaptability.
• Ability to build and maintain effective relationships.
• Professional presence, executive-level discretion, and a service-oriented mindset.

Preferred Qualifications

• SAP experience preferred.
• Experience working within a large public corporation.
• Familiarity with the advertising, media, marketing, or growth marketing landscape.