Executive Assistant to CEO

Job Description

Job Description

Executive Assistant – Full Time Join the team at Living Branches! Come Live & Grow – Together! The Executive Assistant provides high-level administrative support to CEO, CFTO, executive leadership team, board of directors, board committees, Foundation board of directors, and Living Branches leadership group. Coordinates and manages executive scheduling, prepares and organizes corporate and strategic materials, and supports board meetings and preparation of board materials. Executive Assistant Overview: Works directly with the President/CEO and CFTO to support their daily work routine. Coordinates complex scheduling and calendar management. Organize meetings, off-site retreats, etc., as needed. Coordinates travel arrangementsServes as liaison for executives with team members, residents, vendors, and constituents. This includes receiving and screening executives' phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Keeps executives advised of time-sensitive and priority issues, ensuring appropriate follow-upAssists CFTO in preparing the annual budget, annual financial audits, corporate financial filings, etcOrganizes and maintains corporate and historical electronic and paper files. Provides information and general assistance as needed.Composes, reviews, and sends communications on behalf of executives, including memos, letters, forms, reports, and presentationsCoordinates and conducts campus contact meetings with Dock Woods executive assistant, SMH executive assistant, and WLS administrative assistantOrganizes meeting logistics and takes meeting minutes for executive leadership team, Living Branches leadership group, board of directors, board committees, Foundation board of directors, and task groups as assigned. Maintains and manages board portal.Maintains professionalism and strict confidentiality of information.Strong interpersonal skills, must interact seamlessly and with a professional demeanor across a broad range of individuals, including members of executive leadership team, board of directors, residents/families, and external constituents.Five (5) plus years administrative experience supporting board and senior-level managementExceptional organizational and time management skills with ability to organize and coordinate multiple concurrent projects.Excellent verbal and written communication skills, including writing, editing, and proofreading. Ability to format information for internal and external communication.Proficiency with office productivity tools, including Microsoft Office Suite, and aptitude for learning new software and systems. At Living Branches, a community with a 5-star CMS rating, our roots run deep! Our core values put people before profit! If you're looking for a career in a friendly, welcoming place where you can make a difference, come join our team!! Benefits:Paid Time Off – up to 3 weeks starting your first yearEducational Reimbursement and ScholarshipsMedical, Dental, and Vision Benefits – as low as $22.85 per payDirect Primary Care (DPC): Personalized, convenient primary care services at no cost for team members enrolled in our medical plan.Team Member holiday and summer partiesGenerous 401(k) match – Up to 7%Team Member discount for mealsFree membership to onsite fitness centerTeam Member Appreciation Initiatives Living Branches is an equal opportunity employer that employs over 700 team members and has more than 1,400 residents at three locations in Pennsylvania. Check us out!Careers - Living BranchesLiving Branches | FacebookLiving Branches: Overview | LinkedIn

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