Administrative Assistant

Job Description

Job Description

Join a growing company that provides high-quality customer service and excellent services. This position would provide front office support to maintain and control a high level of service to the customers. This position requires a dynamic and flexible person to assist in all areas of front office support, from answering phones to supporting operational needs.

$18 - $20 hourly

• Report directly to the CEO
• Timely and accurate processing of payroll hours and rates
• Manage monthly invoicing of customers and AR collections
• Handle invoicing of customers with AR control
• Maintain file trackers for sales, repair, and assets
• Manage office and warehouse supplies
• Oversee new hire process and maintain personnel files; I9, W2, personnel files
• Coordinate travel arrangements
• Create a high standard for customer visits and office cleanliness
• Manage and organize all company documents and data, while ensuring confidentiality
• Deposit checks at the bank (2 times per month)
• Miscellaneous: Maintain meeting notes, follow up on customer visits, and follow up on vendor visits
• Support weekly/monthly reporting of key performance indicators
• General clerical duties including: mail, answering phone calls, and maintaining communications

• 2 years of experience working with Excel
• Excellent organizational skills
• Detail-oriented, organized
• Ability to work under tight timelines and ability to handle stressful situations

A rapidly expanding logistics and warehousing solutions provider, committed to delivering efficient, reliable, and customized supply chain services across the region. We pride ourselves on our strong customer relationships, technology-driven operations, and a team-oriented culture. As part of a fast-growing company, you'll have the opportunity to contribute directly to impactful projects and grow with us as we scale new heights in the logistics industry.