Administrative Assistant

Administrative Assistant

GeoControl Systems, Inc. as a HUBZone company, is required to maintain a Federally mandated level of employees that reside (home residence) in a qualified HUBZone. ONLY applicants whose home address lies in a qualified HUBZone will be considered for this position. You can verify whether you reside in a HUBZone by using the following website:

Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you! We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA's pursuits in deep space exploration. As NASA's largest engineering solutions provider working together with NASA at centers across the United States. We have an exciting opportunity for an Administrative Assistant to join GeoControls, a teammate company in our JETSII Contract!

The Administrative Assistant will support EC Division logistics, space management, and personnel move coordination. Primary responsibilities include serving as the EC Alternate Unit Move Coordinator, supporting self-moves, and coordinating all aspects of office relocations. Duties involve gathering move requirements, documenting assets and furniture needs, collecting room and infrastructure data, preparing areas for moves, monitoring move activities, and ensuring spaces are properly vacated and restored. The role also includes submitting required updates in IDMAX, coordinating with JSC Furniture and Logistics, and supporting continuous process improvements. The candidate will coordinate service requests for moves, IT equipment, phones, and network drops; maintain EC network and layout files; and ensure accurate EC entries within the JSC Space Utilization Tool. They will help maintain and update the EC Move SharePoint site, manage and distribute moving supplies, and coordinate Work Authorization Documents for move-related facility changes. Additional duties include submitting and coordinating name plates, scheduling IT onboarding and offboarding requests, assisting with ergonomic assessments, and acting as a liaison between EC IT, Logistics, Division Management, EA13, and administrative personnel. The role will also support new furniture purchases and installation, assist EC points of contact with logistics tasks, and provide document scanning for project and archival needs. This position requires strong organizational skills, attention to detail, the ability to coordinate across multiple stakeholders, and comfort performing limited on-site physical tasks in support of move preparation.

Requirements Requisition Qualifications: This position has been posted at multiple levels. Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.

• Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area.
• Familiarity with Microsoft Office tools (e.g. Word, Excel, and PowerPoint)
• Excellent oral and written communication skills
• Must reside in a HUBZone or be willing to reside in a HUBZone

GeoControl Systems, Inc. is an Equal Opportunity Employer and does not discriminate in employment on the basis of age, veteran status, disability, or any other characteristic protected by law.