AP Clerk

AP Clerk

Schedule:

• Monday Friday
• 7:00 AM 3:30 PM

Position Summary:

The Accounts Payable Clerk is responsible for managing the full AP cycle, including invoice processing, vendor payments, and reconciliations. This role requires strong attention to detail, experience with 3-way matching, and the ability to support general accounting and administrative functions.

Key Responsibilities:

• Receive and verify purchase orders and supporting documentation
• Perform 3-way match (purchase order, invoice, receiving documents)
• Match invoices to purchase orders and post to Accounts Payable
• Prepare and process check payments
• Execute daily Secure Pay transmissions to the bank
• Process and post wire transfer payments
• Maintain and organize accounts payable files (including document imaging systems)
• Maintain sales tax audit reports
• Reconcile month-end open purchase orders
• Reconcile vendor statements and respond to inquiries
• Open and distribute incoming mail daily
• Perform mailroom duties, including outgoing mail processing
• Cross-train as backup for:
  • Accounting Assistant (A/P duties)
  • Accounts Receivable Clerk
• Perform additional duties as assigned

Job Requirements:

• Experience with Accounts Payable and 3-way matching required
• Bilingual required
• Strong attention to detail and organizational skills
• Basic accounting knowledge and reconciliation experience
• Proficiency with accounting systems and Microsoft Office
• Ability to multitask and meet deadlines in a fast-paced environment