Administrative Coordinator

Job Description

Job Description

Administrative Coordinator

Company: West Lyon Farm Condominium Association 

Location: 75 West Lyon Farm Drive, Greenwich, CT (In-Person) 

Employment Type: Full-Time 

Compensation: $50,000 - $70,000 / year

Website: westlyonfarm.com

About Us

Imagine coming to work every day in a wonderfully restored historic barn, surrounded by a park-like setting. West Lyon Farm Condominium Association is a premier community in southern Fairfield County, consisting of 155 homes situated on 60+ acres of breathtaking land. Our unique use of open space features seven tranquil ponds (including one with a picturesque covered bridge), historic stonewalls, rolling hills, and meticulously maintained landscapes.

The Role

We are seeking an experienced, highly organized Administrative Coordinator to join our on-site property management team. In this role, you will be the operational heartbeat of our community, ensuring seamless coordination between Management, the Board of Directors, Committees, our Managing Agent, professional services, employees, and our residents.

The ideal candidate is a collaborative teammate who demonstrates strong personal initiative, exceptional professional judgment, and a talent for keeping complex operations running smoothly. If you are a proactive problem solver who communicates effectively with people at all levels, we want you on our team!

What You’ll Do (Key Responsibilities)

• Operational Coordination: Serve as the central liaison between residents, staff, the Board of Directors, and external vendors to ensure smooth daily operations.
• Document & Communication Management: Assist in the preparation, organization, and distribution of critical documents, including board and committee meeting packages, budgets, reports, contracts, schedules, work orders, and payroll.
• Project Management & Events: Act as a project manager for special community initiatives and take the lead on planning and executing community events.
• Meeting Facilitation: Arrange meeting notifications and set up web conferencing for various board and committee meetings.
• Tech Support: Utilize working knowledge of Microsoft Office Suite and adapt to new software programs as needed. Provide light, day-to-day IT troubleshooting and hardware support for the office.

What We’re Looking For (Qualifications)

• Experience: Proven administrative, operations, or property management experience.
• Communication Skills: Highly polished and professional written and verbal communication skills; comfortable interacting with residents, executives, and vendors alike.
• Organizational Skills: Exceptional attention to detail with the ability to juggle multiple priorities, schedules, and documents.
• Technical Proficiency: Strong working knowledge of the Microsoft Office Suite. You should be tech-savvy, comfortable with web conferencing platforms, and willing to learn new software. Basic IT troubleshooting and computer hardware skills are highly desired.
• Work Ethic: A self-starter who brings personal initiative, discretion, and a positive, team-oriented attitude to the office every day.

Pay & Benefits

We believe in taking care of our team. For this full-time role, we offer:

• Competitive Base Salary: $50,000 - $70,000 per year (commensurate with experience)
• Comprehensive Benefits: Medical, Dental, and Life Insurance
• Incredible Workspace: A daily work environment in our beautifully restored on-site barn office.

Ready to join our premier community?

West Lyon Farm Condominium Association is a premiere condominium complex located in Greenwich, CT consisting of 155 homes situated on 60+ acres of land. The unique use of open space provides the feeling of a park like setting with its 7 ponds (one with a covered bridge), historic stonewalls, rolling hills and well-maintained landscape. The offices are located on the property in a wonderfully restored barn.

Company Description

West Lyon Farm Condominium Association is a premiere condominium complex located in Greenwich, CT consisting of 155 homes situated on 60+ acres of land. The unique use of open space provides the feeling of a park like setting with its 7 ponds (one with a covered bridge), historic stonewalls, rolling hills and well-maintained landscape. The offices are located on the property in a wonderfully restored barn.