Executive Assistant

The Executive Assistant will work closely with the University’s senior leadership to provide top‑tier administrative support. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The successful candidate will be a proactive and resourceful professional who can manage complex calendars, coordinate meetings and events, and handle a variety of tasks with professionalism and efficiency. This is a site‑based role at our Hennepin/Anoka Campus. Responsibilities Manage complex executive calendars, ensuring strategic prioritization and optimal use of time. Coordinate meetings, appointments, and travel arrangements, proactively resolving conflicts and aligning with executive priorities. Draft, edit, and prepare high‑quality correspondence, reports, and presentations. Prepare agendas, notices, and briefing materials for executives. Maintain organized digital and physical filing systems to ensure efficient information retrieval. Process and submit expense reports accurately and in a timely manner through the University system. Plan and execute board meetings, executive council meetings, conferences, and special events. Oversee all meeting logistics, including scheduling, agenda preparation, resource needs and catering. Serve as a primary liaison between senior executives and internal/external stakeholders, including faculty, staff, students, and partners. Manage incoming and outgoing communications (phone, email, and correspondence), ensuring timely and professional responses. Arrange comprehensive travel logistics, including itineraries and accommodations, for executives and accompanying personnel. Support budget management by tracking expenses and preparing reports for executive review. Handle highly confidential and sensitive information with discretion and professionalism. Support the development of onboarding and orientation materials for senior‑level hires and direct reports. Contribute to ad hoc and strategic projects that enhance the effectiveness of the executive leadership team. Coordinate special and recurring initiatives as assigned. Reporting Relationships The Executive Assistant will report to the Rasmussen University President. Requirements Bachelor's Degree Preferred 5-7 years of professional executive assistant experience supporting C‑suite leadership level, preferably in an academic or similar institutional setting. Strong written and verbal communication skills. Exceptional organizational and time management abilities. Ability to multitask, prioritize, and meet deadlines in a fast‑paced environment. Strong problem‑solving skills and attention to detail. Discretion and ability to handle confidential information with integrity. Professionalism and strong interpersonal skills. Flexibility to work outside regular business hours when necessary. Strong skills in Microsoft Office Suite. Benefits & Compensation Rasmussen University offers a robust total rewards program that includes a competitive compensation and benefits program. These offerings are meant to support your well‑being, offer recognition opportunities and provide personal and career growth resources and support. Our defined compensation structure is market competitive and is built to reward performance. A reasonable estimate of the current range for this role is $62,000.00 to $83,700.00. We take a number of factors into account when determining individual starting pay, including but not limited to: job and level hired into, location, skill set; experience and training; peer compensation and other business and organizational needs. This range is subject to change. Pay is just one component of our total rewards package. We offer a choice of plans for Medical, Dental and Vision, a 401(K) retirement plan with employer matching, employer paid basic life insurance, AD&D, and numerous voluntary plan options. We also have a continuing education benefit available for full‑time employees offering a 100% tuition reduction on courses taken within our family of brands, a robust learning management system and individual development planning. We are committed to supporting an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives. *Some programs not available to residents of all states. It is the policy of Rasmussen University to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. Rasmussen University does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law. Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr