Executive Assistant & Operations Lead

Executive Assistant & Operations Lead

This is not a traditional Executive Assistant position. The Office of King County Councilmember Steffanie Fain is seeking a highly capable Executive Assistant & Operations Lead to serve as the operational backbone of a fast-moving public office. This role sits at the center of decision-making, coordination, execution, and ensures that priorities move forward, deadlines are met, and the Councilmember is fully prepared to lead on complex regional issues.

If you are someone who thrives in high-performance environments, anticipates needs before they arise, and takes pride in making systems run seamlessly, this role offers a unique opportunity to have real impact in public service.

King County Council District 5 includes Normandy Park, Des Moines, SeaTac, and parts of Kent, Renton, and Tukwila. Councilmember Fain is a member of several committees of the King County Council and serves as Chair of the Transportation, Economy, and Environment Committee and the Regional Transit Committee. She also serves on the Boards of Sound Transit and the King County Regional Homelessness Authority. The office works across major regional issues including transportation, housing, homelessness response, public health, and public safety, while maintaining strong relationships with local cities and community partners.

The Metropolitan King County Council oversees the second largest government and the most populous county in Washington State. The nine councilmembers represent over 2.25 million residents and serve as the local government representatives for the 250,000 people living in unincorporated areas. King County is the 13th largest county in the United States in terms of population. King County provides an array of regional services, including public health, Metro transit, wastewater treatment, solid waste, community and human services, and criminal justice.

Job Duties

Executive Support & Scheduling

• Manage the Councilmember's calendar and inbox and serve as the primary point of contact for scheduling
• Respond to scheduling requests and coordinate logistics with internal and external partners
• Coordinate with staff to prepare daily briefing materials for meetings and events to ensure the Councilmember is fully prepared
• Track action items and ensure follow-through on commitments after meetings and events
• Anticipate needs and proactively resolve scheduling conflicts and logistical challenges
• Coordinate travel and meeting logistics
• Serve as the first point of contact for incoming emails and inquiries from constituents and community partners
• Triage and route requests to the appropriate team members
• Track follow-ups, deadlines, and outstanding items to ensure timely responses

Office Operations

• Maintain organized systems for files, contacts, and internal workflows
• Support day-to-day office operations and administrative processes
• Assist with public records coordination and compliance

Events & Community Engagement

• Coordinate logistics for meetings, community events, and Councilmember-hosted gatherings
• Support event preparation and follow-up
• Assist with documentation and organization of materials from events
• Attend meetings and events with the councilmember as needed, and provide staff support

Experience, Qualifications, Knowledge, Skills

Required:

• 5+ years of experience in an executive assistant, operations, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to manage competing priorities with attention to detail
• High level of discretion and professionalism
• Ability to work in a hybrid environment, including in-office and in-district time

Preferred:

• Experience supporting an executive, elected official, or leadership team
• Experience with complex calendar management and high-volume communications
• Experience with or knowledge of King County District 5
• Familiarity with government, public policy, or community-based work
• Experience building or improving internal systems and workflows

Supplemental Information

Work Environment

This is a hybrid position with a mix of remote work, in-office time in Seattle, in-district meetings and events. Occasional evening and weekend work may be required.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options
• Life and disability insurance
• Retirement: pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page. This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.