Admin Assistant

Job Description

Job Description

Temporary work (4-5 months)

Monday-Friday, 8am-5pm, $20 an hour

SUMMARY Grade: The Administrative Assistant will provide support to departments including: Human Resources, Health, Safety and Environmental, Quality, and Finance. The Administrative Assistant handles matters of a confidential and sensitive nature which requires diplomacy, discretion, and good judgment. The Administrative Assistant acts independently and is proactive with excellent research and writing skills. Interacts and communicates effectively in a business-professional manner with Employees at all levels of the organization, customers, vendors, and the public. To perform this job successfully, an individual must be able to satisfactorily perform each essential requirements represents the knowledge, skill, and/or ability.

• Handles confidential matters, privileged communications and records with the utmost sensitivity and discretion. • Creates business professional correspondences, documents, organizational charts, spreadsheets, and announcements using Microsoft Office software; Word, Excel, PowerPoint, Publisher, and Visio. • Assists in various duties pertaining to departments such as: HSE, HR, Finance, LEAP, or Quality. • Assists in plant communication utilizing communication boards, screens, emails and other assigned modes of communication. • Assists with maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. • Coordinates the physical organization of administrative areas in a professional manner. Ensure conference and training rooms, front office, and storage/file rooms are clean, orderly, and organized. Make recommendations for improvement. • Assists with Company’s Record Retention schedules. Sends schedule reminders to Record owners, and coordinates the transportation of Records to off-site facility. • Coordinates catering for meetings, corporate and customer visits, and audits. • Assists with and generates electronic proxy ID Badges.