Administrative Assistant High School Pool

Administrative Assistant

Incumbent performs a wide range of administrative duties on a campus or in the AISD department office setting. Under moderate supervision, the incumbent will organize and manage the routine work activities of a supervisor and provide clerical support to a supervisor and other staff members.

This position requires the incumbent to have a high school diploma or equivalent. Two (2) years of related experience is required. Proficiency in Microsoft Office, including Excel and Word, is required. At the elementary level, Administrative Assistants will be required to take and pass a bookkeeping test with a minimum score of 70. The exam will be administered by the Department of Talent Strategy.

This position requires the incumbent to have well developed general office skills to include keyboarding, data entry, word processing, and file maintenance. The incumbent must have the ability to use software to develop spreadsheets and databases and must be proficient in Microsoft Office Suite. The incumbent must have thorough understanding of District policies and programs of the campus or department and be able to communicate these policies and programs both verbally and in written form. Incumbent must be able to prioritize and multi-task in a fast-paced office environment. This position requires the ability to operate office equipment such as district computers, calculators, and copiers. This position requires the ability to maintain accurate and auditable records. Incumbent should have strong interpersonal skills and communication skills and be able to respond to inquiries from parents, teachers, students, administrators and/or staff members. Employees in this position must be able to read, write, and speak/communicate in English in order to receive and to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where appropriate, visitors and students.

Essential functions include screening, directing telephone calls and greeting visitors; compiling, maintaining, retrieving, organizing, filing reports, correspondence, student records, and other documents; checking, posting, and counting funds; maintaining the calendar, scheduling meetings and appointments, booking conference rooms, ordering refreshments, preparing agenda minutes, materials, setting up facilities and arranging equipment; making travel arrangements for office personnel and staff attending conferences or out of town events; preparing correspondence, memos, letters, forms, reports, manuals, and presentations; performing specialized duties of office; researching, gathering, recording, and reporting special program data; troubleshooting problems involving office equipment; coordinating office details; performing routine bookkeeping tasks and maintaining department budget records; monitoring and processing personnel time records; maintaining confidentiality; assisting with student enrollment and withdrawal and other office duties; preparing payroll, assisting in preparation of the budget, and other technical reports; and providing an exceptional customer experience for all AISD stakeholders.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position. Tools/Equipment Used: Standard office equipment including personal computer and peripherals. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: May work prolonged or irregular hours; occasional districtwide travel. Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

Incumbent is supervised by a campus or department administrator and responds to requests from faculty, staff, parents, and the general public. Work is reviewed and proofread by supervisor or other staff. Incumbent will have contact with faculty and staff, co-workers, and the general public.