Administrative Associate 2
$35 - $42 per hourTekberry, Inc.
Administrative Associate 2
Pay Rate Range: $35.00 $42.00/hr (DOE) Employment Type: Contract Schedule: Full-time, MondayFriday | 8:00 AM 4:30 PM Location: Stanford, CA (Hybrid typically 3 days onsite, 2 remote)
Tekberry is looking for an experienced Administrative Associate 2 to join our client, Stanford University, providing complex administrative and operational support under limited supervision. This position plays a key role in supporting faculty, staff, and students with scheduling, financial transactions, travel coordination, and communication efforts.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate logistics for multiple stakeholders.
- Plan and process travel arrangements and reimbursements in compliance with university and sponsor policies.
- Support and organize departmental events, seminars, and workshops including vendor coordination and budget tracking.
- Draft, edit, and prepare professional correspondence, presentations, and reports.
- Process and reconcile financial transactions, including requisitions, purchase orders, and expense reports.
- Monitor inventory and office supplies, process vendor quotes, and assist with minor office moves.
- Serve as a resource for staff on standard policies, procedures, and administrative workflows.
- Maintain records, databases, and shared documentation accurately and confidentially.
Must-Have Qualifications
- High School Diploma or GED required; 35 years of related administrative experience.
- Demonstrated success in calendar management, travel processing, and event support.
- Strong computer literacy in Microsoft Office, Google Workspace, and database tools.
- Excellent written/verbal communication, interpersonal, and customer service skills.
- Detail-oriented with the ability to work independently and manage competing priorities.
Preferred Qualifications
- Prior experience in higher-education, healthcare, or research administration.
- Familiarity with Oracle Financials, SmartSheets, and university compliance systems.
- Proven ability to coordinate multiple projects and meet deadlines with minimal supervision.
Vacancy posted 4 days ago
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