Executive Assistant

Do you have 3-5+ years of experience providing executive support, especially to C-suite or senior leadership?

Are you highly organized, discreet, and comfortable handling confidential information?

We are currently in search of an Executive Assistant for an Environmental Education & Sustainability Nonprofit. The position is fully on-site in Long Island City, Queens, NY. This is a Full-time, temporary-to-permanent position working 35 hours per week.

ORGANIZATION TYPE: Environmental Education & Sustainability Nonprofit

LOCATION: Long Island City, Queens

POSITION TITLE: Executive Assistant

SCHEDULE: Monday - Friday, 35 hours/week, either 8:00am - 4:00pm or 9:00am - 5:00pm

DURATION: Temporary-to-Permanent

HOURLY RATE: $26.00 - $30.00 (ANTICIPATED SALARY: $78, 000-$82,000 annually)

Is This Your Dream Job? This role is ideal for an experienced Executive Assistant who enjoys providing high-level support to senior leadership and keeping day-to-day operations organized. The Executive Assistant will manage schedules, communications, meetings, Board materials, and administrative priorities while maintaining a high level of discretion and confidentiality. The ideal candidate is proactive, resourceful, detail-oriented, and comfortable working in a fast-paced nonprofit environment.

Our Ideal Candidate:

• 3-5+ years of executive or senior-level administrative support experience
• Experience supporting C-suite or senior leadership strongly preferred
• Strong discretion and ability to handle confidential information
• Intermediate+ Excel skills
• Excellent organizational, communication, and time-management skills
• Ability to manage multiple priorities and anticipate executive needs
• Strong Google Workspace skills
• Nonprofit experience preferred
• HR or HRIS experience is a plus
• Salesforce experience is a plus
• Basic bookkeeping or accounting software experience is a plus

How You Will Spend Your Day:

• Provide administrative support to the CEO and senior leadership
• Manage calendars, meetings, communications, and scheduling
• Prepare reports, presentations, agendas, and briefing materials
• Coordinate Board meetings, materials, communications, and meeting logistics
• Take meeting notes and assist with follow-up items
• Coordinate travel and serve as a point of contact for internal and external partners
• Maintain organized digital files, records, and administrative documents
• Assist with basic bookkeeping and office operations
• Support HR-related administrative tasks and other special projects as needed
• Handle sensitive financial, personal, and organizational information with complete confidentiality
• Help streamline administrative processes and support other priorities as assigned

We'd love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.