Office Manager

Southern Utah Grade & Pave, a leader in grading and paving services across Southern Utah, is seeking a reliable, organized, and detail-oriented Office Manager to join our team. This role is ideal for someone who thrives in a fast-paced environment, is comfortable wearing many hats, and has a strong background in bookkeeping, office administration, and employee support .

As Office Manager, you’ll be the hub of our office operations and a key partner to our leadership team. You'll manage financial tasks, office coordination, customer communication, and employee records. If you're proactive, professional, and ready to take ownership of a central role in a growing construction business, we’d love to hear from you.

Key Responsibilities

Work Closely with Leadership:

• Serve as a point of contact and trusted support to the leadership team.
• Assist with company-wide administrative tasks, reporting, scheduling, and strategic coordination.
• Provide timely updates and insights on office functions, finances, and customer communications.

Bookkeeping (Accounts Receivable/Payable):

• Manage daily AR/AP transactions using QuickBooks.
• Reconcile invoices, process payments, and handle deposits.
• Generate customer invoices and assist with collections and payment follow-ups.
• Track and maintain financial records for accuracy and audit readiness.

Payroll, Benefits & Employee Records:

• Oversee payroll processing , ensuring employees are paid accurately and on time.
• Assist in managing employee benefits (as applicable), including enrollments and communication with providers.
• Maintain confidential personnel records , including hiring documents, driver information, and training records.
• Support onboarding and offboarding processes for employees and drivers.

Office Operations & Supplies:

• Oversee the day-to-day operations of the office, ensuring it runs efficiently.
• Order, track, and manage office and field supplies, equipment, and materials.
• Maintain a clean, organized, and well-stocked workspace.

Insurance & Driver Management:

• Coordinate annual insurance renewals and provide documentation for audits.
• Handle Certificate of Insurance (COI) requests and ensure compliance.
• Manage the onboarding process for new drivers, including documentation and license verification.
• Maintain up-to-date records on vehicle insurance, driver files, and renewals.

Customer Support & Communication:

• Monitor and respond to general office emails in a timely and professional manner.
• Assist with returning customer calls and routing messages appropriately.
• Support customer service efforts by ensuring messages and requests are followed up on efficiently.

Administrative Support:

• Maintain digital and paper filing systems for easy access and compliance.
• Assist leadership and field teams with administrative needs such as data entry, document preparation, and scheduling.
• Provide backup support to the bookkeeper and other administrative staff as needed.

Skills & Qualifications

• Experience: 2–3 years of office management, administrative, or bookkeeping experience (construction industry experience a plus).
• Bookkeeping & Payroll: Proficiency in QuickBooks and experience managing payroll and employee records .
• Communication: Strong verbal and written communication skills.
• Organization: Excellent time management, organization, and multitasking abilities.
• Tech Savvy: Comfortable using office software (Microsoft Office, email platforms, and cloud storage tools).
• Attention to Detail: High level of accuracy and follow-through in all tasks.
• Customer Service Oriented: Friendly, responsive, and professional when working with customers or vendors.
• Team-Oriented: Comfortable collaborating closely with owners, managers, and field staff.

Additional Requirements

• Valid driver’s license
• Ability to work on-site at our Southern Utah office
• Comfortable working in a construction-oriented, team-focused environment
• Willingness to adapt and take initiative in handling evolving business needs

What We Offer

• Competitive compensation based on experience
• Full-time, stable employment with growth potential
• Supportive, family-oriented work environment
• Opportunities for training and professional development
• Direct involvement with company leadership and core business operations

Additional Information:
This is a full-time position with opportunities for professional growth and development. At Southern Utah Grade & Pave, we value our employees and offer a supportive and collaborative work environment.

Compensation and Benefits:
If you are a solution and detail-oriented individual ready to make an impact, we invite you to apply to join our team!

Southern Utah Grade & Pave is an Equal Opportunity Employer. We encourage candidates from all backgrounds to apply .