Sr. Admin Assistant

Key Responsibilities Provide clerical and administrative support to top management personnel at the executive level Assist executive by relieving them of complex details and advanced administrative duties Create standard spreadsheets, database, and word processing software to plan and lay out reports and statistical tables May attend meetings to act as a recorder and to coordinate follow‑up actions Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy Gather, assemble, and analyze information and data from a wide variety of sources. Prepare reports, manuals, agendas, correspondence, and memoranda Refer routine matters to appropriate parties for action and follow up to insure proper disposition Compose own correspondence, as well as correspondence for executives. Type departmental letters, memos, and statistical reports. Review typed materials for content and accuracy Plan and schedule executive meetings, including location, travel, accommodations, dining services, and other related details Screen and answer telephone calls, address questions and resolve issues when appropriate Maintain calendars, daily schedules, and set up office filing system Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources Monitor department budget to compare actual expenses against budget and prepare variance reports Independently investigate assigned problems determining method of research, data requirements, and analysis techniques Resolve questions or problems relating to office operations, tracking systems, and Company policies and procedures. Review with supervisor recommended solutions to sensitive or difficult problems Require a working knowledge of data that flows through the department in order to initiate a process or correct/update data in analytical reports such as new product data or revenue data Requirements Proficient in MS Office Excellent communication, time management and collaboration skills Sound time management skills and detailed oriented Some business/office experience required Our current reasonable and good faith estimate of the annual salary or hourly wage range for this position is approximately $60,000 ($31.84 an hour) - $70,000 ($37.14 an hour) based on a variety of factors including, but not limited to, relevant skills and experience, educational background and certifications, performance and qualifications, market demand for the role and other organizational needs. Please note: The advertised pay range is not a guarantee or promise of a specific wage Voted Boston’s Best Place To Work by the Boston Business Journal since 2009! People stay when they love a company and its culture—and our average tenure is over 11 years! We take care of our people with the same warmth and dedication that we do our customers. There is an energy here at Arbella. We are a people‑first organization, and you feel that from the moment you walk in the door. Browse open positions and find your perfect fit. Important Note: There has been a rise in employment scams using the Arbella name. Here are some points to consider if you receive a job offer from someone claiming to represent Arbella. Arbella is a New England based company, and our offices are in Massachusetts and Connecticut. We do not offer 100% remote positions. Any candidate hired by Arbella must be interviewed in-person at our home office in Quincy, Massachusetts, before a job offer is extended. Arbella will never ask for payment, personal banking details, or other sensitive information during the hiring process. If you want to check if an employment communication is legitimate, we encourage you to visit or call Arbella’s main number at 1-800-ARBELLA and ask to speak with our Human Resources department. If you or someone you know receives a suspicious job offer or communication from someone claiming to represent Arbella, please report it to the FBI internet crime complaint center at #J-18808-Ljbffr Arbella 56 Group