Administrative Assistant
Robert Half
Job Description
Job Description
Our client, a leading Venture Capital / Private Equity firm, is seeking a polished and proactive Administrative / Client Services Support professional to provide high-level administrative support and deliver exceptional service to investors, executives, and internal stakeholders. This individual will serve as a key point of contact, helping ensure smooth day-to-day operations within a fast-paced, relationship-driven environment.
Key Responsibilities
- Provide administrative support including calendar management, scheduling meetings, and coordinating travel arrangements.
- Serve as a primary point of contact for investors, clients, vendors, and internal teams.
- Manage incoming communications, inquiries, and requests with professionalism and urgency.
- Coordinate meetings, events, and office operations while ensuring a high-touch client experience.
- Assist with investor communications, reporting packages, presentations, and document management.
- Support special projects, data entry, and process improvement initiatives.
- Maintain accurate records and help manage information across CRM and internal systems.
Qualifications
- 2+ years of administrative, executive support, client services, or office coordination experience.
- MUST have prior experience within a Venture Capital, Private Equity, Investment Management, or Financial Services
- Strong customer service orientation and professional communication skills.
- Highly organized with the ability to manage multiple priorities in a fast-paced environment.
- Tech-savvy with proficiency in Microsoft Office, Google Workspace, CRM systems (Salesforce), and virtual collaboration tools.
- Positive, proactive, and solutions-oriented mindset with strong attention to detail.
Ideal Candidate
- Thrives in a highly collaborative, team-oriented culture.
- Enjoys supporting executives, investors, and clients.
- Takes initiative and is eager to learn new systems and processes.
- Brings a polished, professional presence and exceptional follow-through.
Vacancy posted 3 days ago
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