EXECUTIVE ASSISTANT

Executive Assistant

Role: Executive Assistant Priority Location: Philippines, South Africa or Latin America Working Hours: M-F 8AM-5PM EST Salary Range: $1500- 3000 per month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.) Type of contract: Independent Contractor Type of job: Remote About the Role: We are seeking a mid-to-senior Executive Assistant / Operations Manager to support a fast-growing digital content entrepreneur. The position is the operational backbone of a rapidly scaling content ecosystem and may evolve into a Chief of Staff within 3–5 years. The ideal candidate is AI-native, a critical thinker, highly organized, and capable of managing inbound communication, agency coordination, and content workflows while representing the executive's voice authentically. Key Responsibilities: Executive Support (Scheduling & Logistics) Manage complex calendars across time zones Plan and coordinate travel Filter and respond to emails, LinkedIn, and YouTube messages Identify high-value communications (~50+ emails/day, 280+ LinkedIn requests/week) Represent the executive professionally in their personal voice Communications Filtering & Judgment Distinguish noise from real opportunities (mentorship, CEOs, investors, meaningful outreach) Draft and send responses aligned with brand tone (humble, thoughtful, mission-driven) Agency Oversight & Content Pipeline Serve as main contact for creative agencies Ensure deadlines, quality, and continuous improvement Review scripts, videos, thumbnails, and research prompts Approve and publish content when executive is unavailable AI Research & Workflow Automation Conduct AI-driven research and data synthesis Implement workflow automations Use AI tools (GPT, Gemini, Claude, Perplexity) with prompt engineering Advanced AI methods will be trained Content & Community Management Manage newsletters, email campaigns, and community messages Draft content summaries and ensure consistent messaging Qualifications: 3–6+ years of EA or Operations Manager experience Strong business acumen and ability to operate in high-growth, ambiguous environments Entrepreneurial mindset; judgment-first approach Exceptional English communication, written and verbal Mature thinker with high emotional intelligence Mission-driven, service-oriented, calm and compassionate Experience coordinating multiple teams (agency, editors, boards) Flexible work hours with 3–5 hours overlap with EST