Accounts Payable Clerk

Accounts Payable Clerk

The Osborne Association serves individuals, families, and communities affected by the criminal justice system. Through our programs, we offer opportunities for people to heal from and repair harm, restore their lives, and thrive. We challenge systems rooted in racism and retribution and fight for policies and practices that promote true safety, justice, and liberation.

At Osborne, we are guided by core values and shared beliefs. We honor everyone's capacity to change, celebrate our shared humanity, are united in our pursuit of justice and equity, take all possible steps to keep our commitments, and advocate for people and principles with fierce and tenacious determination.

We currently seek a full-time Accounts Payable Clerk to support our Fiscal team! The Accounts Payable Clerk will be primarily responsible for entering vendor invoices and staff reimbursements. This person will also follow up with external vendors as well as Osborne program departments regarding invoice questions and issues. The successful candidate will have an extremely high attention to detail and track record of a high level of accuracy, as well as asking intelligent questions to catch potential issues in charges. Currently we use Bill.com for Accounts Payable; however we are looking to return to Financial Edge (Blackbaud) Payables in the future. Experience with either is helpful, but not required. The key is showing a track record of a high level of accuracy in data.

Salary Range: $29.12 - $31.04 per hour

Essential Duties

• Review and enter invoices, vendor credits in accordance with departmental procedures and funders' regulations; ensure the accuracy and timely processing of vendor payments and employee reimbursement requests
• Maintain vendor database in the accounting system including payment information, scanning and attaching vendor invoices to vendor database maintaining the accounting coding and distribution tables
• Review corporate accounts: Lyft, Divvy, Amex. Review petty cash reports for accurate backup and enter for processing with correct coding.
• Download completed purchase orders into the accounting system, track open purchase orders for invoices
• Communicate with vendors regarding billing and payment issues; obtains vendor electronic payment information; track and reconcile vendor statements; analyze invoice history as requested by management
• Provide clerical support for all audits, and financial reporting
• Support other fiscal professionals by conducting research, compiling data and conducting data entry
• Provide basic accounts payable, petty cash and employee reimbursement guidelines to staff upon request
• Respond to internal requests for fiscal procedures and reimbursement status
• Update daily the Purchase Order Reconciliation spreadsheet to ensure accurate tracking of all Purchase Orders.
• Maintain vendor and accounts payable filing systems
• Review vendor 1099 status and annual totals so as to ensure accurate filing with the IRS
• This position follows a hybrid work schedule. At this time, the role requires very limited in-person reporting to the Brooklyn office site, with the majority of work being performed remotely. Please note that hybrid work schedules are subject to change based on agency needs.
• For consideration, candidates must reside within the NYC/NYS surrounding area, including New Jersey, Pennsylvania, or Connecticut
• Perform other duties as assigned

Requirements

Minimum Qualifications:

• 2 years of data entry experience required, with a track record of an extremely high level of accuracy
• 1 year of Accounts Payable experience is preferred but not required
• Experience with nonprofit grant accounting a plus
• Associate degree in Accounting or Business Administration or enrolled in a recognized accounting program; or High School diploma or equivalent and 3 years of proven accounts payable/ data entry experience
• Knowledge of accounting principles required
• Experience interacting with outside vendors
• Experience using Bill.com a plus, but not required
• Experience using Blackbaud/Financial Edge Payables a plus, but not required

Key Competencies:

• Very high level of accuracy when entering and transcribing data
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate large amounts of data while succinctly summarizing conclusions to leadership and key stakeholders
• Ability to notice changes in invoice submissions and details - sharp jumps in spending or expenses that may not be reimbursable
• Ability to work effectively under tight deadlines, strong attention to detail, and time management skills
• Ability to work in teams and collaborate effectively with people in different functions
• Ability to take the initiative and drive for results
• Ability to communicate with all levels of the organization and build strong relationships
• Proficiency with Google Suite - Docs & Sheets ( or Microsoft Office & Excel) and working knowledge of computers and accounting software.
• Excellent data entry skills
• Excellent organizational and interpersonal skills are necessary
• Strong oral and written communication skills
• Ability to travel locally on occasion.

Benefits of Working at Osborne

Generous benefits include four weeks of vacation, tuition reimbursement, a flexible work schedule, excellent Medical, Dental, and Vision insurance, and a 403(b) plan with a company match. Career development through ongoing training and individual development plans.

The Osborne Association is an EEO/Affirmative Action employer and a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, unemployment status, or any other protected category. The Osborne Association takes affirmative action in support of its policy to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Thank you for your interest in the Osborne Association. Be sure to include a cover letter with your application. No phone calls please. We wish we could personally respond to each application. However, we are unable to do so due to the volume of interest received.

** Salary is based on commensurate experience and other qualifications.