Executive Assistant

Job Description

Job Description

We are looking for a highly organized Executive Assistant to support leadership operations in Nashville, Tennessee. This Contract to permanent opportunity is ideal for someone who brings strong judgment and an experienced approach to executive support. In this role, you will manage scheduling, coordinate travel logistics, and help ensure meetings with clients and internal stakeholders run smoothly and efficiently. Responsibilities: • Oversee complex executive calendars, prioritizing appointments and resolving scheduling conflicts with efficiency and discretion. • Arrange domestic and/or international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate all travel details to ensure leaders are prepared and able to move seamlessly between commitments. • Prepare for executive and client-facing meetings by organizing schedules, confirming attendance, and supporting a well-organized meeting experience. • Serve as a reliable point of coordination for time-sensitive administrative needs and changing priorities. • Maintain a high standard when interacting with clients, business partners, and internal teams.• Proven experience providing administrative support in an executive assistant or similar high-level coordination role. • Strong ability to manage calendars with accuracy while balancing multiple priorities. • Demonstrated experience booking and coordinating travel arrangements from start to finish. • Excellent verbal and written communication skills with a detail-oriented approach in client-facing settings. • Strong organizational skills and close attention to detail in a fast-paced environment. • Ability to handle sensitive information with discretion and good judgment.