Administrative Assistant 3

Administrative Assistant

Montana Department of Corrections

Helena, MT

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Commitment Oversight & Release Section (CORS) is leading the charge for the Department of Corrections in ensuring transparency and collaboration when determining inmate placement. This team works closely with our treatment and rehabilitation partners providing support to match the unique needs of each individual, while balancing the concerns of victims and community safety.

JOB SUMMARY The Montana Department of Corrections Commitment Oversight and Release Section is seeking a dynamic and motivated individual to fill the Administrative Assistant role. In this position, you will play a crucial role in providing support to the CORS team and ensuring smooth day-to-day operations.

The ideal candidate will demonstrate strong organizational skills, the ability to prioritize tasks effectively, and a high level of attention to detail. This role requires a balance of teamwork and independent thinking; you will collaborate closely with staff across the section while also taking initiative to manage responsibilities with minimal supervision.

Clear and professional communicationboth written and verbalis essential, as the Administrative Assistant will frequently interact with internal staff, partner agencies, and members of the public. The successful candidate will be adaptable, resourceful, and committed to supporting the mission of the Department of Corrections.

Key responsibilities include:

• Managing and organizing records, documents, and correspondence
• Coordinating meetings, scheduling, and travel arrangements
• Assisting with reporting, data entry, and information tracking

QUALIFICATIONS

• High school diploma
• Two years of experience performing a variety of office support or clerical work.
• Other combinations of education and experience may be substituted.

ADDITIONAL BENEFITS:

Your service is rewarded with competitive compensation and generous State of Montana Benefits.

State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

APPLICATION INSTRUCTIONS:

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

Require Application Materials:

• State Application
• Resume
• Cover letter

To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a "Relevant File". In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

Successful applicants will be subject to:

• Criminal history check
• Reference checks

NOTICES:

Brady Act & Lautenberg Amendment - Any person who has been convicted of a misdemeanor crime of domestic violence or is the subject of a court order of protection for "an intimate partner or child of such intimate partner" cannot lawfully possess a firearm or ammunition (Title 18, U.S.C., Section 922(g)(91)). Candidates who have been convicted of any felony or a misdemeanor crime of domestic violence or were issued a court order of protection are not qualified for this position.

Prison Rape Elimination Act - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.